Assistant Manager Accounts Payable

Bristol Management Services•Newport Beach, CA

13h•Onsite

About The Position

As a valued member of our team, the Accounts Payable Assistant Manager will assist the Accounts Payable team, with the processing of all invoices and payments, assist in managing relationships with subcontractors, vendors, and assists with managing the collection of subcontractors, and supplier lien releases. The role will be responsible for construction project invoicing/payments through regular collaboration with the project billing team.

Requirements

Excellent verbal and written communication skills.
Strong supervisory, interpersonal, communications, and leadership skills.
Detail-oriented and organized with the ability to manage multiple tasks and deadlines.
Adept at problem-solving and critical thinking.
Bachelor’s degree in accounting or finance
5+ years of related experience in the Construction Industry or the equivalent combination of training and experience that indicates the ability to do the job.
Proficient with Microsoft Office Suite or related software.

Nice To Haves

3-5 years of experience in an accounting role, with a focus on general ledger accounting, accounts payable, or financial reporting.
Experience working with Microsoft Dynamics GP.
Experience with GAAP standards, tax compliance, and financial analysis.

Responsibilities

Assists with the implementation of new NetSuite software for Accounts Payable operations, ensuring successful configuration, integration, and adoption.
Assists with developing procedures, internal controls, and guidelines for proper capture, recording, coding, routing, and payment of invoices to stay current with all project and non-project payments and to drive construction project billing.
Assist with building and maintaining working relationships with subcontractors and other vendors while setting and managing credit limits, reviewing, and maintaining approved lists of vendors, and negotiating payment terms and discounts.
Assist with overseeing cash flow reports and ensure outgoing payments are made promptly and strategically.
Performs monthly open invoice audits and reconciles accounts payable aging reports and subledgers to the general ledger.
Assists with processes for reviewing and recording corporate credit card expenses and employee expense reimbursements for accuracy and eligibility for payment.
Assist with the vendor vetting and compliance processes, including pre-qualification and ongoing compliance procedures around subcontractors (e.g., licensing, insurance, etc.).
Ensure proper recordkeeping of purchases for use, tax filings, and 1099 reporting.
Assists with training employees involved in Accounts Payable and Payment functions.
Assist with providing feedback for performance evaluations of team members.
Ensure proper maintenance, filing, and storage of records in case of audits.
Assists with performing monthly open invoice audits and reconciles accounts payable aging reports and subledgers to the general ledger.
Perform other duties as assigned.