Assistant Management Executive

Akam Associates Inc. • New York, NY

3d

About The Position

The Assistant Management Executive provides direct support to senior management executives overseeing a portfolio of residential properties, primarily cooperatives and condominiums, throughout Westchester County. This role is ideal for a highly organized, proactive professional who can manage multiple priorities, support portfolio operations, and ensure high levels of service to boards and residents.

Requirements

• 2–5+ years of administrative or property management experience
• Experience with co-ops and condominiums preferred
• Strong organizational and multitasking skills
• Basic financial knowledge (budgeting, invoices, expense tracking)
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and property management systems
• Detail-oriented and highly organized
• Proactive and able to anticipate needs
• Strong follow-through and accountability
• Comfortable working in a fast-paced, multi-property environment
• Team player with a professional demeanor

Nice To Haves

• Experience with co-ops and condominiums preferred

Responsibilities

• Assist Management Executives in overseeing a portfolio of co-op and condominium properties
• Coordinate day-to-day operational needs across multiple buildings
• Track ongoing projects, inspections, and building initiatives
• Support communication with co-op and condo boards
• Prepare board packages, meeting agendas, and supporting documents
• Respond to resident inquiries and escalate issues as needed
• Follow up on board decisions and action items
• Assist with budget preparation and financial tracking
• Review invoices, code expenses, and coordinate approvals
• Help monitor operating expenses and flag variances
• Maintain financial and administrative records for each property
• Coordinate service requests, maintenance schedules, and vendor access
• Assist with vendor management, including tracking contracts and insurance
• Follow up on work orders and ensure timely completion
• Maintain organized records for each property (leases, bylaws, reports, compliance filings)
• Assist with regulatory compliance and required inspections
• Ensure documentation is up to date and accessible
• Provide administrative and operational support to multiple Management Executives
• Manage calendars, schedule meetings, and coordinate site visits
• Prepare reports, correspondence, and internal documentation

Benefits

• several healthcare, dental and vision options
• a retirement program
• paid time off plans
• 12 paid holidays per year
• educational reimbursement
• transportation discount purchase programs
• service, and performance awards
• various social and recreational activities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees