Assistant Land Development Project Manager

J.F. Shea Family of Companies•Pleasanton, CA

About The Position

The Assistant Land Development Project Manager is responsible for all project administration and for generally assisting the Land Development Manager with managing, coordinating and executing infrastructure and building related projects for the Land Development Department of Shea Homes. Located in Pleasanton and covering the greater Bay Area / Central Vally Regions These responsibilities are on a project-by-project basis and as directed by the Land Development Manager.

Requirements

Must be willing to commute to job sites in the East Bay and Greater Bay Area.
Engineering – Ability to read and understand civil improvement plans
SWPPP – Understanding key components & compliance
OSHA – General knowledge of industry safety standard.
A minimum of 5 years of related industry experience
Bachelor’s degree from a 4-year College or technical school; or equivalent related experience and/or training; or equivalent combination of education and experience.
Action Oriented, Time Management, Composure, Perseverance, Intellectual Horsepower, Work/Life Balance, Approachability, Integrity and Trust, Informing, Dealing with Ambiguity, Peer Relationships, Learning on the Fly, Organizing, Priority Setting, Self Knowledge, Technical Learning, Problem Solving, Written Communications.
Supervisory responsibilities include the oversight of trades as noted in the Essential Duties and Responsibilities section of this document. Other supervisory responsibilities may be assigned as required.
Must have the ability to utilize the follow computer programs at a high level of proficiency including Drop Box, Compliance GO, Bluebeam, Microsoft Word, Excel and MS Project as well as Outlook. Must have general computer knowledge and ability to efficiently utilize computers in day-to-day work.
Ability to write routine reports and correspondence resulting in a professional product. Ability to speak effectively before groups of customers or employees of organization. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to add, subtracts, multiply, and divides in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
While performing the duties of this job, the associate is regularly required to talk and hear. The associate frequently is required to walk and sit, and occasionally is required to stand.
The associate must occasionally lift and/or move up to approximately 50 pounds.
The noise level in the work environment is usually quiet to moderate. On the jobsite, caution should be taken to avoid noise levels.

Nice To Haves

Construction Management Degree from accredited program desired.

Responsibilities

Assist with, and manage as directed by the Land Development Manager the bidding and contracting of all work.
Oversee and assist with managing, creating and updating scopes of work, bid documents, and all documents necessary to contract work required to complete all aspects of each project.
Assist with managing the creation of all contracts and change orders for each assigned project.
Review all project documents for completeness, accuracy, interface with other trades and departments with Shea Homes and conformance to the plans and specifications. Make corrections as needed and secure approvals from architects/engineers/designers as required.
Coordinate and schedule necessary approvals for shop drawings, catalog cuts, and sample submittals in a timely manner as required.
Ensure all trades are made aware of prevailing wage requirements as necessary for each assigned project, if required.
Manage, schedule and oversee trades and field activities as assigned by the Land Development Manager. This may include overseeing field operations for specific trades to ensure they perform within expectations, designs, schedule or as specified by the applicable contract documents.
Anticipate, discover and resolve interface conflicts between trades and Shea Homes departments related to horizontal infrastructure.
Assist in developing and updating project schedules.
Create, negotiate and process change orders and field purchase-orders for assigned trades and as necessary and timely to facilitate necessary field operations.
Ensure proper processing of all invoices for assigned projects by confirming work completion, adequate budgets, coding, and timely approval.
Coordinate the creation and maintenance of project budgets by meeting with Land Development & Project Manager and/or Community Development Manager, reviewing the current or proposed budget, processing appropriate Budget Change Notice paperwork, and tracking the progress.
Provide administration support to Land Development Project Mangers
Work with City/County or other public agencies and the Community Development Manager and LD Project Manager to process and obtain permits necessary for projects as assigned.
Coordinate the ordering and distribution of plans for trades and consultants as necessary for assigned projects.
Coordinate meetings as required and/or requested by the Land Development Manager.
Coordinate special projects as requested.
Coordinate necessary support and resolution of technical issues associated with office generally, including phone systems, video conferencing equipment, alarm system and security camera system, or others as required.
Special projects as assigned