Assistant Facilities Manager

JLL•Denver, CO

1d•$64,000 - $78,400•Onsite

About The Position

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. We’re looking for an Assistant Facilities Manager (AFM) to join our team! The AFM is directly in-charge of building initiatives under the direction of the Facilities Manager. The AFM's responsibilities include the implementation and execution of programs designed to ensure client and user satisfaction along with the daily management, oversight, and coordination of facility management activities. The AFM will function as liaison between the Facilities Manager and other JLL personnel, our client, vendors, and contractors as to ensure thorough understanding and implementation of facility management objectives.

Requirements

High School Diploma or equivalent
3+ years of people management experience in the commercial property or facilities management industry
Experience using Computerized Maintenance Management System (CMMS) &/or Building Management System (BMS)
Military service or college education in facilities, property, business or related is desirable
Strong leadership skills, customer service skills and interpersonal skills with his/her associates, clients and vendors.
Knowledge of applicable financial and accounting terms and principles as they apply to commercial property management.
Strong client service orientation with the ability to provide information and respond to questions from groups of managers, customers, and the Vendors.
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
Ability to respond to common inquiries or complaints from clients, co-workers, vendors, contractors and supervision.

Responsibilities

Manages, oversees, and coordinates daily facility management activities such as HVAC, electrical, plumbing, fire/life/safety system, landscaping, exterminating, BMS, etc.
Coordinates with site and contractors to ensure good customer service.
Request proposals, schedule and inspect all maintenance and repairs from onsite vendors and contractors.
Works with Facilities Manager in the development and management of the annual operating budgets
Reviews proposals for repair and maintenance work in accordance with JLL and client procurement policy and operating budget.
Liaison with vendor partner services.
Assists with Pilot Programs, innovations and special projects.
Performs tours/inspections of the properties.
Establishes working relationship with client and contractors to ensure that Building services are being provided to the satisfaction of building occupants.
Manage the work order process from creation to reporting.
Work with leadership to process invoices from PO creation to invoice coding.
Create/edit monthly reports for work orders, budgets, initiatives, and projects.
Provide support for our move management team.
Provide instruction and training to JLL personnel, vendors and contractors.