Assistant Facilities Manager

JLL•Orlando, FL

1d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. The Assistant Facilities Manager is responsible for supporting the site services and operations for the account. This role requires strong organizational skills, attention to detail, and the ability to collaborate with cross-functional teams, clients, and stakeholders. The Assistant Facilities Manager will play a critical role in assisting with the management of site services, ensuring a safe and efficient working environment, and maintaining client satisfaction. What this job involves: Leadership and Staff Management • Lead and develop a professional, collaborative team to deliver comprehensive facilities management services, including both hard and soft service solutions, while fostering a creative, energetic, and detail-focused work environment. • Provide guidance, coaching, and support to the team in their day-to-day responsibilities. • Actively support an environment of teamwork, cooperation, performance excellence, and personal success. • Collaborate with the team to set performance targets and evaluate individual and team performance. • Provide training and development opportunities to enhance the skills and knowledge of the team. Site and Vendor Management • Monitor service performance and vendor compliance with service level agreements (SLAs), providing feedback and taking corrective actions as needed. • Ensure compliance with all health and safety, environment and risk management policies and procedures in conjunction with leadership. • Coordinate internally with other teams which may include fitness, food services, security and capital projects. • Identify opportunities for improved operation and service excellence, conducting site inspections and assessments to ensure all building procedures and performance measures are always maintained and the provision of a safe workplace. • Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption. Client Relationship Management • Proactively develop and manage client relationships ensuring that expected service levels are achieved. • Support the implementation of innovative programs and processes that reduce short- and long-term operating costs and increase productivity. Financial Management • Monitor and track departmental budgets against approved allocations, identifying variances and recommending corrective actions to maintain fiscal targets • Review and approve vendor invoices, purchase orders, and service contracts within established authorization limits • Conduct detailed variance analysis comparing actual costs to budgeted amounts across all facility expense categories Sounds like you? To apply you need to possess: • Bachelor's degree in Facilities Management, Business Administration, or a related field preferred. Relevant experience may substitute for a degree. • Minimum two years of industry experience in corporate environment, third-party service provider, or consulting role • Strong organizational and time management skills, with the ability to handle multiple tasks and priorities effectively. • Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders. • Attention to detail and the ability to analyze data accurately. This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Location: On-site –Orlando, FL If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Accepting applications on an ongoing basis until candidate identified. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Requirements

Bachelor's degree in Facilities Management, Business Administration, or a related field preferred. Relevant experience may substitute for a degree.
Minimum two years of industry experience in corporate environment, third-party service provider, or consulting role
Strong organizational and time management skills, with the ability to handle multiple tasks and priorities effectively.
Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.
Attention to detail and the ability to analyze data accurately.
Candidates must be authorized to work in the United States without sponsorship.

Responsibilities

Lead and develop a professional, collaborative team to deliver comprehensive facilities management services, including both hard and soft service solutions, while fostering a creative, energetic, and detail-focused work environment.
Provide guidance, coaching, and support to the team in their day-to-day responsibilities.
Actively support an environment of teamwork, cooperation, performance excellence, and personal success.
Collaborate with the team to set performance targets and evaluate individual and team performance.
Provide training and development opportunities to enhance the skills and knowledge of the team.
Monitor service performance and vendor compliance with service level agreements (SLAs), providing feedback and taking corrective actions as needed.
Ensure compliance with all health and safety, environment and risk management policies and procedures in conjunction with leadership.
Coordinate internally with other teams which may include fitness, food services, security and capital projects.
Identify opportunities for improved operation and service excellence, conducting site inspections and assessments to ensure all building procedures and performance measures are always maintained and the provision of a safe workplace.
Provide information and direction to vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption.
Proactively develop and manage client relationships ensuring that expected service levels are achieved.
Support the implementation of innovative programs and processes that reduce short- and long-term operating costs and increase productivity.
Monitor and track departmental budgets against approved allocations, identifying variances and recommending corrective actions to maintain fiscal targets
Review and approve vendor invoices, purchase orders, and service contracts within established authorization limits
Conduct detailed variance analysis comparing actual costs to budgeted amounts across all facility expense categories