Assistant Facilities Manager

JLL•Milpitas, CA

1d•$86,000 - $92,000•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. As an Assistant Facilities Manager, your primary responsibility is to ensure the efficient operation and maintenance of the facilities within your organization. Your duties may include: Coordinating Maintenance: You will oversee and schedule regular maintenance tasks, repairs, and inspections across all facilities, ensuring that they adhere to industry standards and safety regulations. Managing Service Providers: You will engage with external service providers, such as contractors and vendors, to coordinate required services, obtain quotes, and ensure timely completion of work. Budgeting and Expense Tracking: You will assist in the development and management of the facilities budget, tracking expenses, and assessing cost-saving opportunities. Space Planning and Allocation: You will collaborate with various stakeholders to plan and allocate office space, ensuring optimal utilization and effective layout design. Health and Safety Compliance: You will ensure compliance with health and safety regulations, conducting regular inspections, maintaining documentation, and addressing any identified hazards. Vendor Management: You will maintain relationships with vendors and suppliers, ensuring timely delivery of goods and services and monitoring their performance to ensure quality. Tenant and Stakeholder Communication: You will serve as a primary contact point for tenants and stakeholders, addressing their requests, resolving issues, and providing excellent customer service. Emergency Preparedness: You will develop and implement emergency response plans, conducting drills, and ensuring that appropriate safety measures are in place. Sustainability Initiatives: You will support and promote sustainability initiatives within the facilities, such as energy efficiency programs and waste reduction strategies. Records and Documentation: You will maintain accurate records and documentation related to facility operations, including maintenance schedules, contracts, and service agreements.

Requirements

4+ years experience in facilities coordination or similar administrative role
Strong organizational and communication skills with the ability to multitask and prioritize effectively
Proficiency in using computer systems and office software
Detail-oriented with a focus on providing exceptional customer service
Ability to work both independently and collaboratively in a team environment
Bachelor's degree in engineering, facilities management, construction management, business administration, or equivalent work experience
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.