Assistant Director of Facilities

Castilleja School • Palo Alto, CA

5h • $105,000 - $115,000

About The Position

The Assistant Director of Facilities supports the Director of Facilities and Campus Operations in ensuring the safe, efficient, and effective operation of the school’s physical campus. This position assists in the oversight of daily operations related to building maintenance, transportation, grounds maintenance, and event support while also serving as a Certified Pool Operator. The Assistant Director of Facilities is a hands-on leader, responsible for coordinating projects, supervising staff, and fostering collaboration across departments. This position requires strong communication, organization, and problem-solving skills, as well as the ability to balance long-term planning with immediate operational needs.

Requirements

• 5+ years of facilities, maintenance, or operations experience, with at least 2 years in a supervisory role, preferably in a school or campus environment.
• Strong knowledge and troubleshooting skills of building systems including HVAC, electrical, plumbing, and fire.
• Preventative maintenance best practices and safety standards.
• Knowledge and training in OSHA and Hazard Mat standards.
• Certified Pool Operator (CPO) certification, or willingness to obtain upon hire.
• Experience leading teams and training teams
• Experience managing multiple priorities and projects simultaneously.
• Excellent leadership, organizational skills and strong written/verbal communication skills.
• Valid driver’s license and ability to operate school vehicles.
• Ability to work both strategically and hands-on in a fast-paced environment.

Nice To Haves

• Experience working with software systems, databases, and apps such as Google, Excel, Schooldude, Brightly, etc.
• Familiarity with Transportation Demand Management (TDM) programs and strategies.
• Experience working in an educational or non-profit setting.
• Technical knowledge of horticulture and landscape management.
• Knowledge of sustainability practices in facilities and grounds management.

Responsibilities

• Maintenance: Support the Director of Facilities and Campus Operations in overseeing and coordinating campus maintenance needs, including preventive maintenance, repairs, and vendor management.
• Event Management: Assist with logistics for large campus events, ensuring appropriate setup, breakdown, and coordination of facility resources.
• Transportation: Manage transportation operations, including vehicle scheduling for student home-to-school transportation, athletics, and field trips. Responsible for driver oversight, compliance, and safety. Assist with offsite parking and neighborhood parking management.
• Grounds: Supervise the groundskeeping team to maintain safe, attractive, and functional outdoor spaces.
• Aquatics: Serve as one of the school’s Certified Pool Operators, ensuring pool operations meet all health and safety regulations.
• Fire & Life Safety: Support fire/life-safety compliance through oversight of alarms, fire sprinklers, extinguishers, inspections, drills, and coordination with local fire officials.
• Leadership & Communication: Provide day-to-day leadership for facilities staff; communicate effectively with colleagues, contractors, and administrators; assist in emergency response planning and execution.
• Organization & Project Management: Assist with planning and execution of facilities projects; maintain organized records of work orders, inspections, and safety checks. Manage pool and landscaping budgets : Forecasting, vendor contracts, routine maintenance, and long-term planning.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed