Assistant Director of Accounting Services / Accounting Supervisor Principal

Minnesota State Colleges and Universities•White Bear Lake, MN

3d•$34 - $51•Hybrid

About The Position

This position is responsible for the supervisory and operational management of the Business Office’s accounting services department. Responsibilities include but not limited to: general accounting, grants accounting, payroll compensation allocation, accounts receivable (student billing and tuition collections, student payments and collection, third-party billing, cashiering and providing excellent customer service), student financial aid disbursement and refund, student payroll, banking deposits and reconciliation, equipment of fixed assets management, customer billing and payment, Purchasing Card administration and training, parking and Foundation deductions, financial reporting, ERP security management, and internal and external audit compliance. In this capacity, the position is responsible for providing technical and operational financial support to ensure compliance with state and federal regulations and develops and maintains internal controls, financial systems, and business procedures across assigned accounting areas. The position continuously reviews operating procedures and staff skills to implement continuous improvement plans resulting in greater efficiency and effectiveness. The position exercises supervisory responsibility with limited oversight, exercising sound judgment and accountability to support the College's fiscal integrity, compliance, and operational effectiveness. This position works closely with the Vice President of Finance and Administration and Associate Vice President of Finance and Auxiliary Services by producing special accounting plans, reports, and analyses involving complex accounting methods and principles as a basis for executive decision making.

Requirements

Three years of experience in accounting, finance, or closely related area. A bachelor’s degree may substitute for 12 months of experience and an associate’s degree for 6 months.
A minimum of 2 years’ experience supervising accounting, business, and/or finance professionals.
Extensive knowledge of financial management information systems, including accounting, finance, and personnel modules.
Knowledge of Generally Accepted Accounting Principles.
Ability to plan, assign, coach and direct the work of a large number of professional and semiprofessional accounting employees.
Ability to develop and implement procedures to increase effectiveness and efficiency of employees.
Ability to prepare and interpret complex fiscal records and reports, recognize problems, and effect solutions.
Ability to analyze accounting data sufficient to reconcile accounts and evaluate and guide the work of professional and technical accounting/finance staff.
Good communication, speaking, writing, and listening skills.
Ability to establish and maintain effective working relationships with managers, public, and other employees.
Strong computer skills in the following programs are essential to sufficiently query and compile records and reports: Databases (Access) Spreadsheet (Excel) Word Processing (Microsoft Word) Operating Systems (Microsoft Windows) Power BI

Nice To Haves

Master’s degree in accounting, business, finance, or related area.
Certified Public Accountant (CPA)
Experience in government accounting, auditing, and reporting requirements.
Working knowledge of state’s appropriation, budgetary, and accounting systems (Workday, SWIFT, SCUPPS, SEMA4, and ISRS).
Supervisory experience in a collective bargaining environment.
Knowledge of Minnesota State policies, procedure and practices
Experience in Higher Education.

Responsibilities

Provide supervision of assigned personnel (accounting officers, accounting clerks, and accounting technicians) includes, hiring, coaching, developing, promoting, rewarding, assigning and reviewing work, directing staff, disciplining, suspending, and discharging.
Provide leadership and oversight to the following areas: general accounting, accounts receivable, student payroll, student billing, payments, and collections, third party billing, refund and financial aid disbursements, and the daily reconciling of college receipts.
Set up all the tuition calculation tables. Make modifications to the tables as needed. Ensure proper tuition rates, standard and special course fees are loaded each semester.
Prepare college financial statements and other internal and external financial reports.
Manage the refund or late withdrawal petition process.

Benefits

11 paid Holidays
Vacation Time
Sick Time
six weeks of Paid Parental Leave
low cost medical and dental insurance with low deductibles ($250 - $1500)
a Pension Plan
457(b) and 403(b) retirement plans and other retirement investment options
pre-tax medical and dental expense (with roll-over option) and dependent care accounts
employer paid life insurance
short and long term disability
professional development and a tuition waiver program for employees and their dependents