ASSISTANT DIRECTOR FOR GRANTS MANAGEMENT

State of Illinois • Springfield, IL

4d • Onsite

About The Position

The Assistant Director for Grants Management will assist with various aspects to ensure compliance with grant processes, financial activities, and documentation while providing technical assistance and supporting effective program implementation. This role fosters collaboration, standardizes procedures, and ensures adherence to state and federal regulations, including the Grants Accountability and Transparency Act (GATA). Illinois community colleges serve almost 600,000 residents each year in credit, noncredit, and continuing education courses. Illinois is home to 48 colleges in 39 community college districts which provide high quality, accessible, cost-effective educational opportunities to the entire state. All ICCB staff are employees of the State of Illinois. Our employment practices are governed by the Statutes and Rules of the State Universities Civil Service System (SUCSS). Within SUCSS, each position is assigned to a civil service job classification that carries its own specific and distinct set of minimum qualifications. Those job qualifications are used in evaluating each applicants’ educational background and experience in order to determine their eligibility for employment. Employment applications filed with other State agencies or employment systems are not acceptable applications for employment with this office. ICCB offers an excellent benefits package, including competitive employee insurance premiums as well as flexible options for medical coverage. Vision insurance is included at no cost and dental insurance is available. Eligible employees participate in the State University Retirement System, which offers medical insurance upon retirement. Tuition waivers are offered for continued educational goals, and a generous paid time off package includes paid holidays, earned vacation, sick, and personal time.

Requirements

• Bachelor’s degree in business, education, public administration, or related field.
• A total of three (3) years (36 months) in education, training and/or work experience in the area of program administration, student services, or higher education policy.
• Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.

Nice To Haves

• Master’s Degree
• Grant management and compliance experience.
• Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams).
• Ability to work effectively with external providers, vendors, or institutional partners.
• Strong oral and written communication skills.
• Experience in program administration within higher education or workforce development.

Responsibilities

• Maintain the Board’s grant opportunities in the Catalog of State Financial Assistance in GATA.
• Review pre-award qualifications in GATA.
• Publish grant opportunities to the Notice of Funding Opportunity (NOFO) in GATA.
• Prepare, organize, and maintain paper and electronic grant documents as required by federal and state laws, including grant agreements, intergovernmental agreements, amendments, and payment requests.
• Facilitate reconciliation of grants annually with program compliance staff to compare ICCB grant payments to grantee expenditure reports and assist in generating return of grant funds notifications.
• Develop, maintain, and distribute standardized templates for all grant documents, including applications, budgets, NOFOs, reports, and exhibits.
• Receive approved budgets from program compliance staff to create the grantee available funds tracking file.
• Monitor grantees' available funds and approve payment requests.
• Provide monthly updates of grant drawdown reports to ICCB Senior Directors and Executive Management.
• Collaborate with ICCB staff, particularly program areas, fiscal, and IT, on the implementation of the statewide grants management system (GMS).
• Provide timely updates and technical assistance for GATA, GMS, and federal and state rules concerning ICCB-administered grants.
• Provide technical assistance to grantees and ICCB program staff.
• Serve as a liaison between internal departments, state agencies, and external partners to promote effective communication, collaboration, and alignment with organizational goals.
• Perform other duties as assigned, which may include occasional travel.

Benefits

• ICCB offers an excellent benefits package, including competitive employee insurance premiums as well as flexible options for medical coverage.
• Vision insurance is included at no cost and dental insurance is available.
• Eligible employees participate in the State University Retirement System, which offers medical insurance upon retirement.
• Tuition waivers are offered for continued educational goals, and a generous paid time off package includes paid holidays, earned vacation, sick, and personal time.

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Number of Employees: 251-500 employees