Assistant Director, Equipment Operations

University of Pennsylvania•East Greenville, PA

34d•$50,000 - $50,000

About The Position

Under the direction of the Director of Equipment this position is responsible for the organization, and supervision of select NCAA Division I sports. Must have knowledge of NCAA rules and regulations, as well as National Operating Committee on Standard Athletic Equipment (NOCSAE) and Occupational Safety and Health Administration (OSHA) safety standards. Responsibilities include, but are not limited to: oversight of select equipment room operations including purchasing, fitting, inventory / auditing, supervision of temp and work-study staffing, laundry / maintenance and staffing for one equipment facility; development and maintenance of positive relationships with coaches, student-athletes, and equipment apparel vendors in the selection and fitting of equipment, to include the review and adherence to equipment and apparel agreements.

Requirements

High School Grad/GE Degree and 5 to 7 years of experience or equivelant combination of education and experience is required.
Excellent customer service skills.
Strong organizational skills.
Knowledge of Nike and Penn Purchasing software.
Ability to work evenings, weekends, and holidays as required.
Ability to lift 25 lbs or more.
Able to receive AEMA Certification within 12 months of hire.
A Cover Letter and Resume/CV are required to be considered for this position.

Nice To Haves

Bachelor’s Degree plus 2-3 years of work experience preferred.
Experience working with college athletics or professional sports department preferred.
Knowledge of NCAA regulations is a plus.

Responsibilities

Responsible for the budget process, procurement, before and aftermarket branding for apparel, game equipment and facility equipment and laundry services for select sports.
Work with Director of Equipment to ensure annual ordering windows are met, on campus visits and information sessions are held, and orders are received within contracted terms.
Assists in receiving packages for teams supported by equipment operations and coordinates drop off times with several parcel services.
Local delivery and pick up of product for the purpose of embellishment and repairs of team and department products.
Coordination of mail services for assigned teams, including UPS, FedEx, etc.
Management of a comprehensive electronic inventory program (e.g., Front Rush) encompassing the distribution, collection, inspection, maintenance, and disposal of equipment, shoes, and apparel in accordance with NCAA guidelines and industry practice.
Responsible for maintaining a schedule of all equipment needs within the assigned sports that track replacement costs, useful life cycle and recommended year of replacement.
Supervision of temp staff and several work-study employees in assigned equipment room.
Assist coaching staff with the design and selection of uniforms and branded apparel.
Work with supervisor to ensure that designs adhere to approved branding policies.
Work with coaches and administrative staff to develop and implement the equipment replacement policy for select sports.
Other duties and responsibilities as assigned.

Benefits

Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Penn provides an array of resources to help you advance yourself personally and professionally.
As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.