Assistant Dean for Administrative Operations - Mellon College of Science

Carnegie Mellon University • Pittsburgh, PA

2d • Onsite

About The Position

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here! The Mellon College of Science (MCS) is home to four departments and many programs and research centers that cross disciplines. We approach scientific problems from fresh angles using creative interdisciplinary approaches while drawing on our departmental strengths in the core sciences. MCS faculty members are nationally and internationally recognized for their research in a variety of fields, including polymer science, cosmology, mathematical finance, and neuroscience. MCS is seeking an Assistant Dean for Administrative Operations, reporting to the Dean of the Mellon College of Science, to be responsible for the operational and administrative functions of the College, including human resources (for staff and student employees), building operations, compliance, and organizational effectiveness. This position ensures the College’s operational processes are efficient, effective, and aligned with university policies, and serves as a liaison between College leadership and university administrative offices.

Requirements

• Bachelor’s degree required; Master’s degree in business administration or related field preferred.
• Minimum of ten years of relevant experience with at least five years in operational leadership; higher education experience preferred.
• Strong knowledge of administrative operations, HR practices, and compliance regulations.
• Excellent organizational, leadership, and communication skills; ability to manage multiple priorities and meet deadlines.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
• Successful background check

Nice To Haves

• Master’s degree in business administration or related field preferred.
• higher education experience preferred.

Responsibilities

• Oversee daily operations of the College, including administrative workflows, staffing, and organizational structure.
• Collaborate with school HR Business Partner to implement approved workforce processes, support personnel actions and to facilitate collaboration with school leadership while working closely with the Associate Dean for Finance to manage costs.
• Provide collegiate-level support by partnering with the Office of Human Resources, to include College HR Business Partner and Recruiter on processes and requirements involving staff and student employees, including hiring, onboarding, offboarding, role transitions, professional development, performance management processes and compensation, while supporting the development and maintenance of job descriptions, onboarding materials, and staff experience practices to attract, recruit, and retain exceptional talent.
• Work with Department Heads and the Associate Dean for Finance to manage faculty hiring, ensuring offers comply with college and university policies and available resources.
• Act as the College’s approver for Workday transactions and related administrative processes.
• Serve as the primary College contact for facilities, security, environmental health and safety, and building operations (including specialized research facilities).
• Provide oversight to and collaborate with the IT Director to leverage systems and data in support of operational improvements.
• Oversee facilities renovations and maintenance projects in collaboration with Senior Building and Facilities Manager, CDFD, and the Associate Dean for Finance.
• Develop operational strategies to improve efficiency, consistency, and effectiveness across the College.
• Ensure compliance with university policies, internal procedures, and external regulations.
• Serve as liaison to central university offices and committees on operational matters.
• Promote the College’s mission and strategic initiatives internally and externally.
• Represents the college at university meetings of the Administrative Leadership Group (ALG), HR Ambassadors, and similar bodies.
• Lead special administrative initiatives and cross-functional projects aligned with school and university priorities, as assigned.

Benefits

• Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions.
• Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.
• Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Manager