Assistant, Community Events & Partnerships

Dana-Farber Cancer Institute • Brookline, MA

7d

About The Position

The Jimmy Fund Community Events & Partnerships team seeks a proactive, detail-oriented Assistant. This role is the administrative and operational hub for scheduling, purchasing, gift processing for managers, performance tracking, and meeting support—helping translate strategic priorities into executable plans and ensuring seamless coordination across events, partnerships, and strategic initiatives. This position reports to the AVP and Associate Director of the Jimmy Fund. Internal Title: Assistant, Jimmy Fund. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Requirements

• Strong written and oral communication skills
• Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe
• Basic experience analyzing, interpreting and reporting on data to inform programmatic decisions
• Excellent attention to detail skills
• Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts
• Must possess the ability to solve problems with minimal guidance, maintain confidentiality, and pay attention to detail
• Excellent ability to organize, prioritize and follow-through
• Ability to apply independently a wide variety of policies/ procedures where specified guidelines may not exist
• A proactive, service-oriented approach; ability to prioritize, meet deadlines, and drive clarity across cross-functional initiatives.
• High school diploma or equivalent required.
• No experience required.

Nice To Haves

• Associate/Bachelor’s degree preferred.

Responsibilities

• Provide high-level administrative support to senior leaders, including comprehensive calendar management for the AVP; schedule and coordinate large scale and cross-functional meetings; prepare agendas and materials; take notes and track action items.
• Coordinate the team’s mail duty schedule.
• Oversee gift processing for direct managers, including GDTs, GARTs, matching gift/incoming gift alerts to Donor Services, and pledges; ensure timely, accurate handling in alignment with team policies.
• Manage P-cards and expense reports for senior staff; ensure compliance, on-time submissions and reconciliation.
• Support purchasing operations: open and track POs, manage general team ordering as applicable, and serve as the primary purchasing system contact for AVP and Associate Director; partner with the team coordinator to support broader purchasing needs.
• Partner with the AVP to manage the team’s operating model, translating strategic priorities into actionable project plans, timelines, and deliverables; support annual and quarterly planning cycles.
• Maintain performance tracking; monitor team goals and KPIs; operationalize tracking routines and reporting cadence.
• Collaborate with internal partners to submit accurate metrics and data for Jimmy Fund reporting.
• Handle additional administrative duties as needed, including CV entries, mailings, and event project support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees