Assistant City Clerk/Boards and Commissions Coordinator 8177

City of Greensboro, NC•Greensboro, NC

40d

About The Position

The City of Greensboro is seeking an organized and detail-oriented professional to join our Legislative Department as Assistant City Clerk/Boards and Commissions Coordinator. This role is pivotal in supporting City Council operations, managing boards and commissions, and ensuring accurate public records and citizen engagement.

Requirements

Associate's Degree with 1-3 years of "professional" office experience
OR High School Diploma/GED with 5 to 7 years of "professional" office experience
Experience answering multi-line phones
Experience writing professional minutes
1-3 years of customer service experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Notary Public OR ability to obtain

Nice To Haves

Associate's Degree or higher in Business Administration, Public Relations, or a closely related field
Experience working in a Municipal Government office, preferably in an Executive Office

Responsibilities

Manage the City's Boards and Commissions operations
Administer Board Manager, the City's boards/commissions software
Prepare weekly reports on applications received and vacancies
Prepare monthly vacancy reports for City Council
Ensure appointment and vacancy information is updated in the software and on the City's website
Serve as a point of contact for Board/Committee Liaisons
Administer Oaths of Office and track appointments for accurate reporting
Prepare annual reports to the NC Secretary of State's Office
Adhere to Council directives, preparing ordinances, resolutions, public notices, and correspondence while ensuring statutory compliance
Compose, prepare, and publish summary minutes and recommendations of City Council and committee meetings
Provide Notary Public services and process/issue cemetery deeds
Respond to information requests from citizens, staff, and external agencies, performing research or directing inquiries to the appropriate department