Assistant Business Specialist

Brookhaven National Laboratory • Ridge, NY

5d • Hybrid

About The Position

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $900 million annual budget. The Business Services Directorate (BSD) has an opening for an Assistant Business Specialist position within the Business Operations Office supporting the Facilities and Operations Directorate (F&O). This individual will report to the F&O Business Manager. As a member of the Business Services Directorate - Business Operations Office, the successful candidate is a professional that will perform a wide variety of financial functions, including departmental procurements, contract administration, departmental invoice processing, and property management tasks for the Facilities & Operations (F&O) Directorate.

Requirements

• BA or BS degree in a finance/business field or equivalent experience based on 2:1 (experience: college) years.
• Understanding of standard business functions and procedures (A/P, A/R, Purchase Orders, etc.).
• Prepare/route web requisitions, change orders, and contract closeout requests for commitments as requested.
• Knowledge of Microsoft Office products (Office365, Outlook, Excel, Word, PowerPoint, and Teams).
• Flexible team player with the ability to interact with staff to accomplish objectives and resolve issues.
• Exercise a high degree of initiative and professional judgment.
• Ability to establish positive working relationships at all levels.
• Ability to prioritize and effectively deal with deadlines.
• Ability to identify and resolve problems within own area of responsibility.
• Effective oral and written communication skills.
• Must be self-motivated, resourceful, and organized, taking ownership of all assigned work.
• Requires the ability to concentrate on accuracy.

Nice To Haves

• Interest in science mission of the Laboratory.
• Knowledge of BNL policies, practices, and procedures.
• Familiarity with PeopleSoft Financials.
• Familiarity with Workday Human Resources software.
• Detailed knowledge and use of Excel and other software programs used as management tools.
• Creating and generating queries and reports.
• Experience with SharePoint.

Responsibilities

• Provide administrative support to the F&O Directorate.
• Provide procurement support, monitoring, tracking, and oversight for the F&O Directorate.
• Act as the central point of contact for all F&O procurements and processes.
• Provide general contract administration support to the F&O Directorate.
• Process invoices and miscellaneous payments through Accounts Payable and PeopleSoft Financials.
• Provide back-up and/or short-term support as Property Representative for the Facilities & Operations Directorate, Information Technology Division, the Human Resources Directorate, and any ad hoc property management duties that may arise.
• Participate in the development of procedural improvements and problem resolution, as needed.

Benefits

• Brookhaven National Laboratory is committed to providing fair, equitable, and competitive compensation.
• Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees