Assistant Business Office Manager

Eden Health•Longview, WA

53d•Onsite

About The Position

Eden Health is hiring an Assistant Business Office Manager to support our administrative office in Longview WA. This position oversees the maintenance of current and accurate records of business. Acts as the Human Resources and Payroll Liaison for the Agency. Organizes, develops, and maintains business office systems in accordance with Eden Health standards. Assists the Business Office Manager in daily operations and performs delegated business office duties under direct supervision. Acts on behalf of the Eden Senior Leadership Team upon request. Why choose Eden? We're interested in you and want you to succeed. Our business is growing rapidly, and we want you to grow with us. We have infinite room for advancement, both personally and professionally. We work hard to match you with a position that best fits YOUR skills and YOUR availability. In addition, Eden Health is a Certified Great Place to Work company, 6 years in a row!

Requirements

High school diploma or equivalent required
Two to three years progressively responsible administrative experience
General clerical, data entry and excellent organizational skills
Able to communicate effectively in English verbally and in writing
Working knowledge of computer software programs
Valid driver's license and reliable transportation
Able to pass criminal background check and national sex offender clearance
Must be able to physically report to administrative office for entire shift. This is not a remote position.

Nice To Haves

Associates degree preferred
Previous experience in Human Resources desired
Healthcare experience preferred. Medical terminology desired
EHR medical record documentation experience preferred

Responsibilities

Acts as the main liaison between the Agency and the Vancouver Service Office (VSO) departments
Acts on behalf of the Eden VSO Senior Leadership Team upon request
Organizes, develops, and maintains business office systems per Eden Health and VSO requirements
Facilitates Agency staff recruitment by establishing Agency processes per Eden Health and VSO requirements
Facilitates Marketing and Promotional needs by establishing Agency processes per Eden Health and VSO requirements
Develops and oversees processes to guarantee accurate records are maintained per Eden Health and VSO requirements including, but not limited to, the following:
Human Resources Activities, including Personnel Files
Staff Education
Staff Recruitment
Marketing and Promotional Requests
Accounts Payable
Bank Deposits
Communicates with VSO regarding policies, requirements, and problem-solving of business office matters as needed
Oversees medical and office supply ordering. Develops processes for efficient and cost-effective ordering. Works with vendors such as Medline to arrange for new user and remedial training as necessary
Oversee building and equipment maintenance, establishes and maintains an ongoing, positive working relationship with vendors
Supervises and trains staff performing the Assistant Business Office Manager functions
Receives payment for patient's private pay or co-pay payments per VSO policy
Makes timely bank deposits and sends information per cash policy
Prepares accounts payable for timely computer transmittal to Vancouver Service Office (VSO) in accordance with established processes
Supervises timely submission of payroll from time clock to VSO, including:
Prints and distributes time reports for department supervisors' review and approval
Summarizes the staff time reports, regular and sick time, overtime, holiday, and vacation after the department managers have made approvals
Posts hours to payroll software, prepare balancing report, print time reports, keeping track of quarterly, year-to-date, and other necessary tax reports
Prepares miscellaneous time entry (vacation, sick, and adjustments) prior to computer transmittal to VSO
Supervises the paperwork process related to employee hires, changes, and terminations (voluntary and involuntary) in terms of submitting appropriate paperwork and personnel files
Maintains petty cash account, reconcile account, and request replenishment as needed
Coordinates vendor contracts, in conjunction with Business Operations Manager
Copies records, policies, and other pertinent documents, and distributes copies per VSO request
Once Essential Functions have been completed, may be assigned additional tasks as necessary
Maintains records of county/city/business licensure and requests renewals as appropriate in coordination with the VSO Legal Department and Operations Manager

Benefits

"Refer a Friend" Bonus Program
Training and educational Assistance
Career Advancement Opportunities
401k Retirement Savings Plan
Employee Stock Ownership Plan
Flexible Spending Accounts
Life, Accident, & Disability Insurance
Paid Holidays
Continuing Education Credits are paid for - we offer online and in-person education
Discounts with AT&T Wireless, National and Enterprise car rentals
Discounted tickets to a variety of events (Disney Land, Disney World, Universal Studios, SeaWorld, Local Concert/Sporting Events, Hotels/Resorts, etc.
Paid sick leave and vacation time - eligible employees start accruing time on their first day of employment
Identity Theft Protection
Employee Assistance Program
Employee Hardship Fund
Floating Holiday - use it on your birthday or any other day of the year!
Dental, Medical, Vision available for full-time status