Assistant Bureau Chief of Administrative Services (Public Service Administrator, Opt 1)

State of Illinois•Springfield, IL

About The Position

The Department of Healthcare and Family Services, Bureau of Administrative Services is seeking to hire an Assistant Bureau Chief. The Assistant Bureau Chief position will manage the Office Services program for the Bureau. Additionally, the position will serve as a management liaison with CMS and others involved with the administrative services of the Department, monitor various office budgets, compile and develop annual certification reports. The ideal candidate will be a proven leader in warehouse operations, with expertise in internal processes, guiding staff and aligning resources to organizational priorities. HFS values employees with different backgrounds, life experiences, and talents. At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained. HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.

Requirements

Requires knowledge, skill and mental development equivalent to the completion of four (4) years of college, preferably withcoursework in business or public administration
Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public orbusiness organization
Requires completion of a background check and self-disclosure of criminal history
Requires the ability to utilize and maintain state issued equipment such as a laptop
Requires ability to travel in the performance of duties, with overnight stays as appropriate
This position is considered heavy work as defined by the U.S. Department of Labor (20 CFR 404.1567(d)). Heavy workinvolves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, theemployee should be aware that if offered non-State employment during state employment or within one year immediatelyafter ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Officeof the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine
This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiringthe occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.)requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretaryof State that will be made available for examination and copying by the public. All employees required to file a Statement ofEconomic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive EthicsCommission. (See Executive Order 15-09) Fines and penalties apply to untimely filings

Nice To Haves

Three (3) years of professional experience managing a distribution warehouse for a public or private organization
Three (3) years of professional experience overseeing warehouse operations and distribution
Three (3) years of professional experience managing a budget for commodities and/or furniture and office equipmentneeds
Two (2) years of professional experience utilizing Systems, Applications, and Products or similar program to manageassets for a public or private organization
Two (2) years of professional experience utilizing Systems, Applications, and Products for commodity distribution
Three (3) years of experience supervising staff in a public or private organization

Responsibilities

Subject to management approval, serves as Assistant Bureau Chief for the Bureau of Administrative Services(BAS) by formulating and establishing new and revised agency administrative services policies and procedures toensure compliance with state, federal and agency rules, regulations and guidelines
Serves as full line supervisor
Plans, directs and evaluates the statewide Office Services Unit for BAS
Serves as management liaison in contact with CMS, private vendors, and other state, federal and local agenciesinvolved with the administrative services needs of the Agency
Compiles, analyzes and develops reports for annual cerification to CMS
Develops and conducts human resources utilization reviews
Directs the Forms Control unit's work to develop and maintain department forms according to state law andtechnical requirements and in a manner consistent with the Agency's mission
Develops and monitors various office budgets
Performs other duties as required or assigned which are reasonably within the scope of the duties enumeratedabove

Benefits

Monday-Friday work schedule
Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
Health, Life, Vision, and Dental Insurance
Pension Plan
Paid Parental Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn (12) paid Sick Days annually.
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
Employees earn (3) paid Personal Days annually.
(13-14) paid holidays annually (based on start date)