Assistant Bookkeeper

Aston Carter

5d•$24 - $28•Onsite

About The Position

A growing construction/manufacturing organization in Palm Beach County seeks an Assistant Bookkeeper to support day-to-day accounting and project-finance activities. This opportunity is ideal for someone eager to learn about construction accounting, job cost tracking, and QuickBooks Online (QBO) in a hands-on, team-oriented environment. The role involves working onsite to support the company's Bookkeeper and accounting team in various tasks, including accounts payable/receivable, payroll assistance, document control, billing, and administrative duties.

Requirements

At least 2 years of hands-on accounting experience, including AP, AR, reconciliations, and daily use of accounting software.
Familiarity with QuickBooks or comparable tools and solid Excel abilities, including VLOOKUP and pivot tables.
Excellent communication skills and a service-oriented phone presence.
Confidence navigating technology and adapting to new systems quickly.
Strong attention to detail, organization, and consistent follow-through.
A professional, upbeat attitude and collaborative spirit.

Nice To Haves

Construction/Manufacturing experience is a significant plus.
A strong desire to learn, grow, and take on new challenges.

Responsibilities

Enter vendor bills, credit card transactions, and deposits into QuickBooks Online (QBO).
Maintain organized digital and physical files for customers, vendors, jobs, W-9s, COIs, and contract documents.
Assist with setting up customers, vendors, jobs, and cost codes in QBO under supervision.
Help process vendor and subcontractor invoices, match to POs/receiving, and route for approvals.
Prepare customer invoices and progress billings from templates/checklists.
Track incoming payments, update remittance details, and support basic collections follow-up.
Assist with coding expenses by project, phase, and cost category.
Help monitor retainage, deposits, change orders, and committed costs logs.
Support the preparation of AIA billing packages (G702/G703) and backup as trained.
Assist with monthly bank and credit card reconciliations following a checklist.
Prepare folders, schedules, and tie-outs for month-end and year-end close.
Collect and verify timesheets, confirm approvals, and support payroll processing tasks.
Maintain employee files and assist with onboarding documentation.
Answer phones and emails, and coordinate with clients, vendors, and subcontractors.
Track lien waivers, insurance certificates (COIs), and NDAs.
Support ad hoc tasks and special projects as needed.