Assistant Bookkeeper
About The Position
A growing construction/manufacturing organization in Palm Beach County seeks an Assistant Bookkeeper to support day-to-day accounting and project-finance activities. This opportunity is ideal for someone eager to learn about construction accounting, job cost tracking, and QuickBooks Online (QBO) in a hands-on, team-oriented environment. The role involves working onsite to support the company's Bookkeeper and accounting team in various tasks, including accounts payable/receivable, payroll assistance, document control, billing, and administrative duties.
Requirements
- At least 2 years of hands-on accounting experience, including AP, AR, reconciliations, and daily use of accounting software.
- Familiarity with QuickBooks or comparable tools and solid Excel abilities, including VLOOKUP and pivot tables.
- Excellent communication skills and a service-oriented phone presence.
- Confidence navigating technology and adapting to new systems quickly.
- Strong attention to detail, organization, and consistent follow-through.
- A professional, upbeat attitude and collaborative spirit.
Nice To Haves
- Construction/Manufacturing experience is a significant plus.
- A strong desire to learn, grow, and take on new challenges.
Responsibilities
- Enter vendor bills, credit card transactions, and deposits into QuickBooks Online (QBO).
- Maintain organized digital and physical files for customers, vendors, jobs, W-9s, COIs, and contract documents.
- Assist with setting up customers, vendors, jobs, and cost codes in QBO under supervision.
- Help process vendor and subcontractor invoices, match to POs/receiving, and route for approvals.
- Prepare customer invoices and progress billings from templates/checklists.
- Track incoming payments, update remittance details, and support basic collections follow-up.
- Assist with coding expenses by project, phase, and cost category.
- Help monitor retainage, deposits, change orders, and committed costs logs.
- Support the preparation of AIA billing packages (G702/G703) and backup as trained.
- Assist with monthly bank and credit card reconciliations following a checklist.
- Prepare folders, schedules, and tie-outs for month-end and year-end close.
- Collect and verify timesheets, confirm approvals, and support payroll processing tasks.
- Maintain employee files and assist with onboarding documentation.
- Answer phones and emails, and coordinate with clients, vendors, and subcontractors.
- Track lien waivers, insurance certificates (COIs), and NDAs.
- Support ad hoc tasks and special projects as needed.
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
