Assistant - Admin Part-time

ProAmpac•Wrightstown, WI

48d

About The Position

Our Administrative Assistant is the first point of contact for all visitors providing administrative support to the Wrightstown facility. This is a part-time, job share position working approximately 20 hours per week. Schedule must be flexible to work varied full days during the week.

Requirements

High School Diploma or Equivalent (GED) Required.
Administrative studies and/or two years of administrative work.
Intermediate to advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Operational knowledge of basic office equipment such as copiers, scanners, fax machines, telephones, etc.
Maintains strict confidentiality and protects privacy of confidential/sensitive information.
Exceptional time management and organizational skills. Ability to manage multiple tasks and projects simultaneously establishing priorities to meet deadlines.
Highly skilled in greeting guests in a courteous and professional way. Excellent interpersonal skills.
Demonstrated ability to answer inquiries of visitors and direct them to the right person.
Ability to communicate effectively (verbal, written, and presentational) with executive leadership, staff, and internal and external clients.
Proactive; exercises sound judgment and decision making; able to identify problems and needs and develop solutions and/or options.
Self-confident, self-motivated polished professional who thrives in a challenging, fast-paced environment.

Responsibilities

Initial contact / liaison for community and other visitors.
Prepare presentations and update visual and digital communication boards with announcements.
Assure conference rooms are stocked with necessary supplies to include beverages.
Track incentives and company apparel.
Assist EHS, HR and Quality with administrative duties such as fob system, mailboxes, lunch orders, vending system, office supplies, etc. Update training logs.
Update internal company directory and the employee photo boards.
Assist with set up and coordination of summer events, special activities, company business meetings, employee engagement events, etc.
Assist with office projects to include copies of correspondence or other printed materials and distribute communications.
Demonstrates appropriate professionalism and confidentiality in all dealings with coworkers, customers, and suppliers.
Send cards and letters.
All other duties as assigned.