ASC Surgery Scheduler

Shields Health Solutions•Medford, MA

71d•$18 - $34

About The Position

Job Summary: The Surgical Scheduler is responsible for the scheduling of all surgical procedures and general clerical work within The Surgery Center. The Surgical Scheduler works in collaboration with the Nurse Manager, Charge Nurse, and Anesthesia department to ensure procedures are scheduled appropriately, and equipment and staffing are available. The Surgical Scheduler is responsible for coordinating and organizing required documentation in advance of the scheduled procedure and assembling patient charts. He/she will perform other related duties as needed to maintain department cost containment, efficiency, as well as quality performance. We are looking for per diem team members. Job Description: Responsibilities and Duties: • Actively works to promote and maintain an organizational culture that enhances our standing as the best place to work and receive care. • Active engagement in staff meetings, department meetings, in-services, educational requirements, etc. • Demonstrates knowledge of The Surgery Center’s current policies and procedures. • Enters scheduling data in an accurate and timely manner. • Schedules surgical procedures based on time and room availability, anesthesia coverage, caregiver coverage, and equipment conflicts in collaboration with the Charge Nurse. Manages utilization of resources in collaboration with Charge Nurse. • Reviews the case schedules and anticipates the need for special equipment and/or supplies and communicates such needs to the appropriate responsible party. • Reviews and alters schedule to provide logical flow and prevent delays in collaboration with Charge Nurse/Nurse Manager and Anesthesia. Alters schedule as needed and communicates changes in a timely fashion to appropriate parties. • Coordinates block schedule changes with Charge Nurse/Nurse Manager. Obtains approval prior to permanent block schedule changes. • Covers Registration Desk as needed; answers telephone, greets patients and visitors. • Contributes to meeting the fluctuating staffing needs of the department as evidenced by flexibility in own assignment and work schedule. • Assists with stripping, cleaning, and setting up the OR suite for cases with efficiency and speed, as needed. • Demonstrates initiative and collaborates professionally with caregivers throughout all departments. • Prepares and distributes preoperative and surgery schedules. • Schedules procedures according to medical staff availability. • Promotes teamwork by assisting with the precepting of new caregivers. • Identifies areas of conflict, intervenes effectively, or seeks assistance in conflict resolution. Additional Job Description: Pay range for this position is $18-$34/hr. Individual pay is based on skills, experience, and other relevant factors. It is not intended that this Job Description include all details of the work functions of this position. The incumbent will perform work of a lower or equivalent classification as required or directed, and work of higher classification for training and development purposes or as situationally warranted. Shields Health is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Shields Health is an independent, Massachusetts-based leader in healthcare services, known for blending exceptional patient care with cutting-edge technology. With over 50 years of proven success, we’re proud to be one of the most sought-after names in the industry. At Shields, we don’t just deliver high-quality diagnostic imaging – we foster a culture of belonging and inclusivity, where every individual is valued. We offer unmatched career growth, a collaborative and supportive work environment, and exciting opportunities to learn, innovate, and thrive together. Our employees take enormous pride in delivering the best quality services with enthusiasm, commitment, and compassion. Ours is a family-owned and operated business, committed to playing a leading role in the continued advancement of medical imaging, but grounded in the same family values of caring and support – which we practice internally as well as with our patients.

Requirements

Minimum of one (1) year work experience as an OR/ASC/ surgical scheduler is required.
Proficient in Microsoft Office, including Excel and Word.
Medical Terminology
CPR
Team player
Inherent desire to go above and beyond
Strong attention to detail
Organizational skills
Ability to remain calm under pressure
Patience
Strong communication skills
Lift 10 lbs. box overhead. Lift and carry 15 lbs. Push/pull 20 lbs. cart.
Lift and carry 25-35 lbs. Push/pull 50-100 lbs. (ie. empty bed, stretcher)
Lift and carry 40-50 lbs. Push/pull +/- 150-200 lbs. (Patients on bed, stretcher) Lateral transfer 150-200 lbs. (ie.Patient)
Lift over 50 lbs. Carry 80 lbs. a distance of 30 feet. Push/pull > 200 lbs. (ie. Patients on bed, stretcher)

Responsibilities

Actively works to promote and maintain an organizational culture that enhances our standing as the best place to work and receive care.
Active engagement in staff meetings, department meetings, in-services, educational requirements, etc.
Demonstrates knowledge of The Surgery Center’s current policies and procedures.
Enters scheduling data in an accurate and timely manner.
Schedules surgical procedures based on time and room availability, anesthesia coverage, caregiver coverage, and equipment conflicts in collaboration with the Charge Nurse. Manages utilization of resources in collaboration with Charge Nurse.
Reviews the case schedules and anticipates the need for special equipment and/or supplies and communicates such needs to the appropriate responsible party.
Reviews and alters schedule to provide logical flow and prevent delays in collaboration with Charge Nurse/Nurse Manager and Anesthesia. Alters schedule as needed and communicates changes in a timely fashion to appropriate parties.
Coordinates block schedule changes with Charge Nurse/Nurse Manager. Obtains approval prior to permanent block schedule changes.
Covers Registration Desk as needed; answers telephone, greets patients and visitors.
Contributes to meeting the fluctuating staffing needs of the department as evidenced by flexibility in own assignment and work schedule.
Assists with stripping, cleaning, and setting up the OR suite for cases with efficiency and speed, as needed.
Demonstrates initiative and collaborates professionally with caregivers throughout all departments.
Prepares and distributes preoperative and surgery schedules.
Schedules procedures according to medical staff availability.
Promotes teamwork by assisting with the precepting of new caregivers.
Identifies areas of conflict, intervenes effectively, or seeks assistance in conflict resolution.