Area Administrative Assistant

Human Resources•La Porte, TX

About The Position

Responsible for maintaining electronic records on all employees in the region for training, safety, plant site-specific, ISTC, Safety Council, etc. Process all invoices received for payment through the AP Invoice submission/Escalation form. Perform administrative functions pertaining to the operation of the company and the safety of company personnel.

Requirements

HS Education or GED equivalent
Solid understanding of basic bookkeeping
Highly organized
Effective time-management
Detail-oriented
Self-Motivated
Oracle
Must be able to travel and have a clear driving record in accordance to company driving guidelines
Clear background check and drug/alcohol screening
Travel: less than 5%
Lifting up to 20 pounds
Bending, stooping, walking

Responsibilities

Maintain electronic records for all employees in the area including, but not limited to:
Training (Internal and OEM)
Safety & Quality (Internal & Customer specific)
ISNetworld/Safety Council/ISTC, etc.
Plant Site-Specific
TWIC
OSHA training
Maintain electronic records for all equipment (not to include preventive maintenance) for all facilities in the area. Including but not limited to:
Mobile Units
Calibrated Equipment
SIS Vehicles
Fork Lifts
PMI Locker/PMI Gun
Assist with resolving AP/AR issues
Set-up new vendors and credit apps
Reconcile credit card statements
Handle all technician per diem for assigned facilities
Data entry for service work with attention to detail and timely execution
Input purchase orders for materials required to complete orders and issue POs to vendors
Routinely communicate with vendors to monitor delivery dates
Purchasing of Safety, shop, and office supplies for assigned facilities
Answer phones, filing, and continuously improve process for assigned facilities
Other duties as assigned by Area Operation Director