Administrative Assistant

ABM • Ann Arbor, MI

10d • $24

About The Position

Hours: Monday 6 AM - 2:30 PM, Tuesday - Friday 8 AM - 4:30 PM. PAY - $24.00 an hour or The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data. ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2025 Employee Benefits | Staff and Management Team Members

Requirements

• High School Diploma or GED required.
• Two (2) or more years of Office Administrative experience.
• One (1) or more years of budgeting, expense control, and scheduling experience.
• Demonstrate an advance level of experience with Microsoft Office software applications, including Outlook, Excel, and Word.
• Employee must be internet/computer savvy.

Nice To Haves

• Associate or bachelor’s degree in applicable field of study preferred.
• Human Resources coordinator experience preferred.

Responsibilities

• Payroll for 200 team members - this is done on Mondays.
• Assist the Account Manager and/or Assistant Account Managers with any admin duties
• Conduct and answer phone calls/emails & door access intercom system
• Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
• Verify and create schedules and hourly reports for staff in EPAY
• Track daily missed punches and communicate with staff members to get them corrected
• Maintain files and documents organized for easy management access
• Mail checks for hourly employees
• Complete and send off Employee change forms
• Oversee that all tags have been submitted and approved by each manager
• Keep record of all Safety trainings
• Maintain small tools and equipment inventory files
• Finger printing Program and Paperwork
• Assist with Tag Pricer, & Corrigo Work Orders
• HR related functions
• Review all incoming applications, and conduct phone screens
• Schedule interviews and assist managers in conducting them as needed
• Conducts and follow up on all background checks and badging
• Onboard new hires through the Sterling system, and assist them through the entire hiring process
• Provide manager and employees with employee number once hired.
• Schedule and assist in training/orientations for new employees as needed
• Create new employee personnel folders, and maintain all employee files
• Disposition applicants as needed
• Sign employees up for Docudelivery, Direct Deposit, Money Network Card etc.
• Complete employment verification requests
• Forward Garnishments
• Create a monthly discrepancy for Anniversary pay and submit to payroll
• Assist hourly employees with any questions or concerns

Benefits

• ABM offers a comprehensive benefits package.
• For information about ABM’s benefits, visit ABM 2025 Employee Benefits | Staff and Management Team Members

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED