Area Accounts Payable Staff Accountant
About The Position
Viceroy Hotels & Resorts offers a fresh take on hospitality, centered on the richness of experiences and cultural connection. A leader in modern luxury, Viceroy is committed to creating unique, immersive experiences that allow guests to craft unforgettable narratives rooted in the authenticity of each destination. Viceroy’s portfolio of hotels and resorts can be found in a diverse array of breathtaking and inspiring locations including Los Cabos, Santa Monica, Chicago, Riviera Maya, Kopaonik, Snowmass, Washington D.C., St. Lucia, and Portugal’s Algarve, with a forthcoming resort in Sun Valley, Idaho slated to open in summer 2026. Location Viceroy Washington DC personifies the eclectic Logan Circle neighborhood as home to a diverse and genuine collection of artists and urban innovators. Located off the vibrant 14th Street Corridor, steps from unique shops, galleries, bars, and restaurants, Viceroy Washington DC is poised to act as a thoughtful host among the city’s liveliest and artful locations. Overview The Staff Accountant is responsible for assisting the Director of Finance and Assistant Director of Finance in maintaining accurate and timely financial resporting; ensuring acceptable levels of internal control; ensuring compliance with all federal, state, and local regulations and Highgate Hotels Standard Operating Procedures; and safeguarding owners/investors assets. For this role, the emphais is placed on the management of Payroll, Income Audit and Accounts Receivable processing and collections
Requirements
- Bachelor’s degree in accounting, Finance, or related field (preferred)
- 2–4 years of accounts payable experience, preferably in the hospitality industry
- Knowledge of hotel accounting systems
- Strong understanding of GAAP principles
- Proficiency in Microsoft Excel and accounting software
- Strong attention to detail and accuracy
- Ability to manage high-volume transactions
- Good communication and problem-solving skills
- Ability to meet deadlines in a fast-paced hotel environment
- Strong organizational and time management skills
Responsibilities
- Review, code, and process vendor invoices in a timely manner
- Match invoices with purchase orders (PO) and receiving documents (3-way match)
- Ensure proper approvals from department heads before processing payments
- Maintain accurate vendor records and W-9 documentation
- Communicate with vendors regarding invoice discrepancies and payment status
- Reconcile vendor statements and resolve any issues
- Prepare and process weekly check runs, ACH, and wire payments
- Ensure payments are made within agreed credit terms
- Monitor cash flow to prioritize payments
- Post AP transactions accurately to the General Ledger
- Reconcile the AP subledger to GL on a regular basis
- Assist with month-end closing, including accruals and reporting
- Ensure adherence to company policies, audit requirements, and internal controls
- Support external and internal audits by providing the required documentation
- Monitor contract labor and expense tracking for accuracy
- Prepare AP aging reports and other financial reports as needed
- Assist management with expense analysis and cost control initiatives
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
251-500 employees
