AR Clerk

PharmaLink, LLC•Seminole, FL

About The Position

The Accounts Receivable (AR) Clerk is responsible for creating, reviewing and circulating all customer invoices. Recording the company’s incoming payments, ensuring accurate recording of transactions, maintaining customer accounts, and reconciliation of AR Ledger. This role plays a critical part in maintaining positive cash flow and strong customer relationships.

Requirements

High school diploma or GED required.
2-4 years of experience in a high-volume Accounts Receivable and/or bookkeeping position required.
Experience with cash receipt applications.
Familiarity with invoice processes and accounts receivable software programs
Experience with customer account set up. Contract review and account maintenance
Ability to prioritize multiple tasks.
Computer Proficiency in Microsoft Office.
Experience with collections via email, telephone and teams meetings required.
Familiarity with GAAP entries and accounting software (SAP, Oracle, or similar) a plus.
Strong attention to detail and accuracy.
Excellent communication and organization skills, problem solving and interpersonal skills
Ability to handle confidential financial information.
Ability to work independently and as part of a team.
Employment is contingent upon successful completion of a background check, including verification of work history, education, and criminal record. This ensures alignment with company standards and promotes a professional workplace.

Nice To Haves

Associate degree in accounting

Responsibilities

Process customer invoices, credit memos, and payment applications accurately and on time. Whilst adhering to agreed SOPs and GAAP reporting.
Review and fact-check invoices before sending them to customers.
Monitor accounts receivable aging reports; follow up on overdue accounts.
Post receipts (checks, ACH, wire, credit card payments) to customer accounts.
Reconcile customer statements and resolve billing/payment discrepancies.
Respond to customer inquiries regarding invoices, balances, and payment status.
Assist with month-end and year-end closing activities, including AR reconciliations.
Maintain accurate records of all AR transactions in the ERP/accounting system.
Support auditors and provide required documentation when requested.
Partner with Sales, Customer Service, and Finance to resolve account issues.
Generate AR reports and provide updates on collection status to management.
Other related duties as directed management.