APU Payment Analyst

City of New York • New York, NY

1d

About The Position

The New York City Department of Youth and Community Development (DYCD) invests in a network of community-based organizations and programs to alleviate the effects of poverty and to provide opportunities for New Yorkers and communities to flourish. The New York City Department of Youth and Community Development (DYCD) supports youth and community services through contracts with a broad network of Human Service Providers throughout New York City. Our central task is to administer available city, state, and federal funds to a wide range of innovative, practical, and high-quality programs that positively impact youth and communities. The Department of Youth and Community Development is seeking to hire a Payment Analyst in the Agency Payment Unit (APU). Under the guidance of the Deputy Director of APU, the Analyst will be responsible for reviewing invoices, financial reports, and issuing payments to Vendors and Human Service Contract Providers. The analyst will review Passport Invoices and Program Expense Report Summaries (PERS) to ensure they comply with established policies and procedures. Responsibilities will include reviewing invoices and processing payments for the DYCD program areas using multiple citywide systems, such as PASSPort and the Financial Management System (FMS), as well as agency internal systems, such as the Comprehensive Contract Management System (CCMS).

Requirements

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Responsibilities

• Manage a portfolio of approximately 250 assigned contracts by processing monthly PASSPort Invoices and PERS.
• Manage tasks in PASSPort to ensure invoices and payments are processed within the prescribed timelines.
• Analyze and process assigned payment requests, which include ensuring the information on invoices and their associated purchase orders align and that payments made are in accordance with budget allocations and fiscal year service delivery periods.
• Interacts with Human Service Contract Providers and internal staff to resolve fiscal reporting discrepancies and provide technical assistance (TA) as required.
• Responsible for CCMS, PASSPort, and FMS encumbrance reconciliations.
• Fiscal year-end closeout of contracts, which includes and is not limited to closeout letters, follow-up on receivables, and FMS encumbrance decreases.
• Perform special projects as instructed by the unit supervisor or director.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees