Appellate Court Clerk 1 - Supreme Court - Office of the Prothonotary

Administrative Office of Pennsylvania Courts • Pittsburgh, PA

20d

About The Position

The Appellate Court Clerk I performs complex clerical work to ensure proper documentation, maintenance and archival of court records relative to the operational services of the Supreme Court of Pennsylvania’s Prothonotary’s Office. The position involves accurate filing of legal records, timely data entry, accurate relaying of case status and procedural information. Candidate must demonstrate flexible and efficient time management skills and ability to prioritize workloads. This position reports directly to the Chief Clerk; work is performed under the general supervision of the Chief Clerk and Deputy Prothonotary and is reviewed through direct observation, observations from persons served, and results obtained. Appellate Court Clerk 1 - Supreme Court Primary Duties Reviews legal filings for compliance with the Pennsylvania Rules of Appellate Procedure Enters information from filings into the electronic case management system (PACMS) while reviewing documents for compliance with the Pennsylvania Rules of Appellate Procedure. Issues appropriate correspondence to parties regarding procedural inquiries and deficient filings. Prepares documents for internal processing and transmittal to judicial chambers. Responds to in-person and telephone inquiries regarding procedures and case status and court action. Performs general office administrative duties, including verifying docket entries, processing fees collection, copying, scanning, and faxing. Assist with disposition of case records in accordance with records retention policy. Performs other clerical work, as required.

Requirements

• Associates degree with at least two years of clerical experience in a professional, legal or court setting. An equivalent combination of education, training, and/or experience may be considered.
• Satisfactory criminal background check required.

Nice To Haves

• Proficiency with Microsoft Office applications (Word, Excel, and Outlook)
• Ability to maintain a high level of integrity and observe confidentiality in the performance of job duties.
• Ability to lift boxes of up to 30 lbs. and to sit and perform data entry to a major portion of the workday.

Responsibilities

• Reviews legal filings for compliance with the Pennsylvania Rules of Appellate Procedure
• Enters information from filings into the electronic case management system (PACMS) while reviewing documents for compliance with the Pennsylvania Rules of Appellate Procedure.
• Issues appropriate correspondence to parties regarding procedural inquiries and deficient filings.
• Prepares documents for internal processing and transmittal to judicial chambers.
• Responds to in-person and telephone inquiries regarding procedures and case status and court action.
• Performs general office administrative duties, including verifying docket entries, processing fees collection, copying, scanning, and faxing.
• Assist with disposition of case records in accordance with records retention policy.
• Performs other clerical work, as required.

Benefits

• 35 hours per week
• Excellent State benefits program including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment.
• 13 paid holidays and accrued paid time off.
• Salary increases, student loan forgiveness plan, employee assistance programs, and State retirement plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees