Court Office Assistant

CITY OF CHAMBLEE•Chamblee, GA

2d•Onsite

About The Position

Assists and supports the Court Clerk, Assistant Court Clerk, and other court managers as necessary by performing administrative duties of a confidential nature in the day-to-day management of court operations, special assignments, and projects as requested. Offers flexibility, attention to detail, and independent problem-solving skills that will provide the Court Clerk and Assistant Court Clerk the support required to lead the organization.

Requirements

High school diploma or equivalent required
GCIC Operator Certification required to be obtained within 6 months on the job
Skilled in tracking and handling cash and evaluating cash handling procedures
Knowledge of legal terminology and application
Knowledge of procedures and policies of court proceedings
Demonstrates a commitment to public service; serves and satisfies internal and external customers
Treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others
Writes and speaks effectively, using conventions proper to the situation; asks questions to ensure understanding; exercises a professional approach with others using all appropriate tools of communication; uses consideration and tact when offering opinions
Able to manage multiple projects; able to determine project urgency in a practical way; uses goals to guide actions; creates detailed action plans; organizes and schedules tasks effectively

Nice To Haves

Associate degree in paralegal studies or related field preferred

Responsibilities

Support the Assistant Court Clerk and Court Clerk in day-to-day operations of the court
Assist and respond to phone and face-to-face inquiries from attorneys, judicial and law enforcement officers, and the general public.
Collect fines, fees, and bond payments.
Receives and reviews incoming documents to determine conformity to court procedures, laws, and rules. Routes documents to proper offices and persons.
Records incoming documents, case proceedings and dispositions into the Court's case management system. Processes court orders, notices, and reports in accordance with business practices and established procedures.
File documents physically or electronically.
Prepare, review, and process legal documents, correspondence, motions, and orders.
Document name changes, licenses, adoption records, and more.
Attend training sessions, meetings, seminars, workshops, etc. to enhance job knowledge and skills.
Uses a variety of computer software programs such as Microsoft Word, Excel, Outlook, Courtware, and Zuercher.
Other duties as assigned.