AP Specialist - LA28 Olympic & Paralympic Games

On Location • Los Angeles, CA

5d

About The Position

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (the Milano Cortina 2026 and Los Angeles 2028 Olympic Games), FIFA, NFL, NCAA, UFC, WWE, and PGA of America, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality. The Accounts Payable Specialist supports the end-to-end purchase-to-pay process and helps ensure the accurate and timely processing of vendor invoices, employee expense reports, and payments. This role plays an important part in the day-to-day accounts payable function, assisting with weekly payment runs and executing payments through treasury banking portals while adhering to company policies and internal controls. The AP Specialist maintains vendor records, assists with updates to payment templates and banking information, and supports the operation of SOX controls within the payables process. The role works closely with procurement, event operations, and finance teams to support high-volume invoice processing and to help ensure vendors are paid accurately and on schedule. The ideal candidate brings strong attention to detail, advanced Excel skills, and a proactive, service-oriented mindset, with the ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and strong internal controls.

Requirements

• Excellent attention to detail with strong accounting and analytical skills
• Experience with Treasury Management Systems and accounting ERPs
• Proficiency in Microsoft Office, particularly Microsoft Excel
• Ability to learn new systems and processes quickly
• Strong organizational skills with the ability to multitask effectively
• Ability to manage multiple priorities in a deadline-driven environment while maintaining a high level of precision
• Excellent verbal and written communication skills, with the ability to partner effectively across departments
• Resourceful and proactive approach to resolving issues and finding solutions
• Strong organizational skills with the ability to manage high volumes of requests and follow-ups
• Process-oriented mindset with the ability to follow established procurement and payables procedures
• Minimum of 1–3 years of progressive accounts payable experience
• Bachelor’s degree in Accounting, Finance, or a related field preferred
• Organization
• Responsiveness
• Accountability and adaptability
• Problem-solving ability
• Communication and interpersonal skills

Nice To Haves

• Event-related experience
• Knowledge of NetSuite accounting software
• Knowledge of SAP accounting software
• Knowledge of California tax regulations

Responsibilities

• Receive, review, and verify vendor invoices to ensure accuracy, proper authorization, and compliance with company policies.
• Maintain vendor records and act as a primary point of contact for Los Angeles 2028 vendors and internal payment inquiries, ensuring timely resolution of discrepancies.
• Manage payment runs across multiple banking and treasury platforms (three or more banks), ensuring adherence to payment schedules and internal controls for all subsidiaries.
• Review and process employee expense claims, ensuring compliance with company travel and expense policies for all subsidiaries.
• Partner closely with procurement, event operations, and finance teams to ensure invoices, approvals, and payments are processed efficiently in a fast-paced environment.
• Organize and manage high-volume invoice intake and payment runs while maintaining accuracy and strong internal controls for all subsidiaries.
• Respond promptly to vendor and internal stakeholder inquiries related to payment status, invoice issues, and account details for all subsidiaries.
• Handle ad hoc requests and special projects related to payables, events, and finance operations.
• The role may occasionally require work outside of standard working hours or on weekends during events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level