AP Specialist

Roessel Joy • Newton, MA

2d

About The Position

This role is responsible for handling financial transactions for assigned properties as well as the corporate office. The Accounts Payable Analyst ensures invoices and payments are processed accurately and within required timeframes while maintaining clear communication with property teams, vendors, and management. The position supports the accounting department through timely and organized execution of accounts payable and related administrative duties.

Requirements

• Background in accounts payable processing
• Proficiency in Microsoft Excel and other Microsoft Office applications
• 1–3 years of experience in accounts payable or general accounting

Nice To Haves

• Experience with real estate accounting systems preferred; familiarity with Yardi is a plus

Responsibilities

• Examine vendor invoices and payment requests for completeness and accuracy
• Organize and reconcile invoices with supporting documentation
• Enter, update, and prepare invoices for payment processing
• Validate vendor information, invoice numbers, and billing dates
• Confirm required approvals from Property Managers and Accountants prior to payment
• Process payment requests and generate accounts payable checks
• Work with property management and accounting teams to coordinate check distribution
• Reconcile issued checks with corresponding invoices, ensuring correct payee details
• Prepare and distribute payments to vendors
• Track outstanding payables to ensure obligations are met on time
• Investigate and resolve billing discrepancies or payment issues
• Assist with onboarding new vendors and updating vendor records
• Communicate with vendors to address questions and provide payment status updates
• Issue and process security deposit refund payments

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed