AP Specialist

NOCO Energy Corp•Buffalo, NY

12d•$21 - $24•Onsite

About The Position

The AP Specialist will be responsible for recording vendor invoices and ensuring compliance with company policies and industry regulations. The ideal candidate will have strong numerical skills, excellent attention to detail, excellent multi-tasking skills, and the ability to communicate effectively with both customers and internal stakeholders.

Requirements

2-year business degree in finance, accounting, or related field preferred
3 to 5 years’ experience in accounts payable
The ability to work in a fast-paced office environment
Effective time management skills to meet deadlines and handle multiple tasks simultaneously
Ability to work with and manage high volume of vendor invoices on a daily and weekly basis
Ability to work with multiple divisions
Ability to work efficiently and maximize productivity
Proficient in using billing software and accounting systems – QBO, Sage Intacct, Navision a plus
Strong data entry and numerical skills
Excellent written and verbal communication skills
Strong attention to detail and accuracy in handling billing records
Ability to identify and resolve billing discrepancies or issues
Must be team-oriented and able to fulfill and adapt to the requests of our internal and external customers
Commitment to integrity and ethical behavior and the proven ability to maintain confidentiality
Expertise in the following computer programs: MS Excel, Word, PowerPoint, Outlook, SharePoint
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 10 pounds at times
Must be able to work in-office Monday through Friday

Responsibilities

Collaborate with colleagues to streamline accounts payable processes and improve efficiency
Review, verify, and process invoices for accounts payable, ensuring timely payment of vendor invoices and adherence to company policies
Assist with preparation of weekly check run
Assist in tracking and managing accounts payable by preparing aging reports and following up past due vendor invoices
Collaborate with other departments to resolve any payment, billing, or financial discrepancies, providing clear and effective communication
Assist in maintaining and updating accurate records of financial transactions, including filing invoices, receipts, and other relevant documentation
Support audits by gathering documentation and information as required
Maintain and update accounting software systems, ensuring data is current and accurate
Identify areas for process improvement in the accounting workflow and contribute ideas for increased efficiency
Provide general administrative support to the accounting team as needed
Assist with front desk coverage on an as-needed basis