Part time AP Specialist

Pinnacle Employer Group • Wichita, KS

1d

About The Position

An Accounts Payable (AP) Specialist manages an organization's outgoing payments, ensuring vendors are paid accurately and on time while maintaining detailed financial records . Core duties include processing invoices, reconciling statements, managing expense reports, and resolving payment discrepancies to support cash flow and accounting accuracy.

Requirements

• Generally 3–5 years of relevant accounting or AP experience.
• Proficiency in Microsoft Office, particularly Excel (vlookups, pivot tables), and experience with accounting software.
• Strong attention to detail, accuracy, and problem-solving abilities to resolve billing issues.
• Effective written and verbal communication for vendor and internal team interaction.

Nice To Haves

• Bachelor’s degree in Accounting, Finance, or Business Administration is often preferred but not always required if equivalent experience exists.

Responsibilities

• Invoice Processing: Reviewing, coding, and approving invoices/vouchers for payment, often entering them into accounting software (e.g., SAP, Oracle, QuickBooks, Quicken).
• Vendor Management: Maintaining professional relationships with suppliers, responding to inquiries, and reconciling vendor statements.
• Reconciliations & Reporting: Reconciling accounts payable sub-ledger to the general ledger, assisting with month-end closing, and resolving discrepancies.
• Payment Execution: Processing weekly check runs, ACH payments, or wire transfers.
• Compliance & Tax: Ensuring compliance with internal policies, managing W-9/W-8 documentation, and assisting with 1099 tax reporting at year-end.
• Expense Management: Reviewing employee expense reports (e.g., in Concur) for accuracy and proper authorization.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level