AP Specialist
About The Position
ACCOUNTS PAYABLE SPECIALIST Des Plaines, IL KEY RESPONSIBILITIES/ESSENTIAL JOB FUNCTIONS: Responsible for accurate & timely processing of AP transactions in support of our Canadian operations and our US operations when needed Process high-volume vendor invoices accurately & in a timely manner, including 2-way and 3-way matching (invoice, purchase order, receiving documentation) Review invoices for proper approval, accurate pricing, and appropriate general ledger coding Manage vendor setup and maintenance, ensuring required documentation is complete and up to date Prepare and process weekly and monthly payment runs via EFT, ACH, wire, or check Reconcile vendor statements and investigate discrepancies or past-due balances Ensure accurate application of Canadian indirect taxes (GST/HST/PST) on vendor invoices Support month-end close activities including AP accruals, reconciliations, and reporting Respond to internal & external inquiries in a professional and timely manner Maintain organized and audit-ready AP records in accordance with company policies and retention requirements Assist with continuous improvement initiatives related to AP processes, systems, and controls POSITION REQUIRMENTS: Associate's degree in accounting, finance, or related field 2-5+ years of progressive accounts payable experience Experience working with ERP systems (Epicor) Solid understanding of full-cycle accounts payable and general accounting principles Working knowledge of Canadian sales taxes (GST/HST/PST) Strong attention to detail and proactive problem-solving skills Clear and professional cross-collaboration communication skills Proficient in Microsoft Excel and general office productivity tools (Outlook, Word) PREFERRED KNOWLEDGE/SKILLS: Bachelor’s degree preferred Manufacturing/distribution/industrial environment preferred Cross-border or multi-entity experience is an asset WORK ENVIRONMENT/ PHYSICAL REQUIREMENTS: In office with moderate noise levels & prolonged computer use. Occasional presence in non-climate-controlled, high-noise production & warehouse areas where appropriate PPE must be worn Occasional hybrid work may be approved based on managerial discretion & business needs Compensation: $24.00 - $28.00 This Job Description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee and may be revised at any time by the Company.
Requirements
- Associate's degree in accounting, finance, or related field
- 2-5+ years of progressive accounts payable experience
- Experience working with ERP systems (Epicor)
- Solid understanding of full-cycle accounts payable and general accounting principles
- Working knowledge of Canadian sales taxes (GST/HST/PST)
- Strong attention to detail and proactive problem-solving skills
- Clear and professional cross-collaboration communication skills
- Proficient in Microsoft Excel and general office productivity tools (Outlook, Word)
Nice To Haves
- Bachelor’s degree preferred
- Manufacturing/distribution/industrial environment preferred
- Cross-border or multi-entity experience is an asset
Responsibilities
- Responsible for accurate & timely processing of AP transactions in support of our Canadian operations and our US operations when needed
- Process high-volume vendor invoices accurately & in a timely manner, including 2-way and 3-way matching (invoice, purchase order, receiving documentation)
- Review invoices for proper approval, accurate pricing, and appropriate general ledger coding
- Manage vendor setup and maintenance, ensuring required documentation is complete and up to date
- Prepare and process weekly and monthly payment runs via EFT, ACH, wire, or check
- Reconcile vendor statements and investigate discrepancies or past-due balances
- Ensure accurate application of Canadian indirect taxes (GST/HST/PST) on vendor invoices
- Support month-end close activities including AP accruals, reconciliations, and reporting
- Respond to internal & external inquiries in a professional and timely manner
- Maintain organized and audit-ready AP records in accordance with company policies and retention requirements
- Assist with continuous improvement initiatives related to AP processes, systems, and controls
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
