AP Specialist

Philz Coffee • Los Angeles, CA

6d • $75,000 - $85,000 • Remote

About The Position

As an AP Specialist , you’ll play a key role in Bettering Days for our teams and partners by ensuring the accuracy, integrity, and timeliness of our financial operations. You’ll keep our business running smoothly through precise invoice processing, reliable vendor record management, accurate payment activities, and consistent stewardship of fixed asset data. Your work also strengthens our financial controls through audit support and error-free documentation, helping us maintain a strong foundation of trust, transparency, and operational excellence. This is a remote position, giving you the flexibility to work from home while staying closely connected to where the action happens - our stores. To make the most of that connection, you’ll need to be based in our Los Angeles market . Being in our market means you’ll have the chance to see the impact of your work firsthand and stay close to our operations and culture that Betters People's Day.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field
• Experience in retail or restaurant accounts payable environments
• 3+ years of full-cycle AP experience
• Solid understanding of GAAP and ability to apply it in daily work
• High proficiency with accounting software; NetSuite experience strongly preferred
• Strong organization skills and exceptional attention to detail
• Clear and professional written and verbal communication skills
• Proficiency with Microsoft Office Suite, Google Workspace, or similar tools

Responsibilities

• Accurate Invoice & Payment Processing Review and code invoices, ensuring correct approval routing
• Process invoices, payments, and auto-withdrawals for the AP bank account
• Serve as backup for payment runs and payment posting
• Upload and manage invoices from third-party platforms (Capturis, Service Channel, etc.)
• Vendor & Financial Record Integrity Set up new vendors and maintain complete documentation in the ERP/payment system
• Reconcile vendor statements and resolve missing invoices, credits, or discrepancies
• Support external audits by providing required documentation
• Prepare and process annual 1099 filings
• Asset Management & Cross-Functional Support Maintain and reconcile fixed asset records
• Complete additional duties as needed

Benefits

• When you join our team, we better your days through our benefits and support programs – we offer our team members medical, dental, and vision insurance, company-paid basic life insurance, optional family life insurance, 401(k) with company match, flexible spending accounts, commuter benefits, mental health support, holiday pay, Vacation & Sick Time, Team Member discounts, freebie drinks and discounted beans, fun Philz swag, opportunities for growth and advancement, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees