AP Specialist

Guardian Fire Services • Nashville, TN

27d

About The Position

We are seeking an experienced Accounts Payable Specialist with a strong background in construction or project-based accounting to join our growing team in Nashville. This role will support day-to-day accounts payable operations with a focus on project billing, vendor invoices, and subcontractor payments. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced construction environment with multiple active projects.

Requirements

• Approximately 5 years of accounts payable experience, preferably in construction or project-based accounting
• Hands-on experience with: Project billing
• Vendor billing
• Subcontractor billing and payments
• Strong understanding of job costing and cost codes
• Familiarity with lien waivers and construction compliance requirements
• Experience working with accounting or construction ERP systems (e.g., Sage, Viewpoint, Procore, Spectrum, or similar)
• Proficient in Microsoft Excel and general accounting software
• High attention to detail and strong organizational skills
• Ability to manage multiple projects and deadlines
• Strong communication and teamwork skills

Nice To Haves

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field
• Experience supporting multiple concurrent construction projects
• Prior experience in a small-to-mid-sized construction or contracting environment

Responsibilities

• Process high-volume vendor, subcontractor, and project-related invoices accurately and timely
• Match invoices to purchase orders, contracts, and receiving documentation
• Review and verify subcontractor invoices, including lien waivers, insurance certificates, and compliance documentation
• Code invoices to the appropriate jobs, cost codes, and general ledger accounts
• Assist with job cost tracking and support project managers with billing and cost inquiries
• Prepare and process weekly or bi-weekly vendor and subcontractor payments
• Reconcile vendor statements and resolve invoice discrepancies
• Maintain organized AP files and documentation for audit and compliance purposes
• Assist with month-end close activities related to accounts payable
• Communicate professionally with vendors, subcontractors, and internal project teams
• Support continuous improvement of AP processes and controls

Benefits

• Competitive Pay: Compensation tailored to your experience and expertise.
• Comprehensive Benefits: Including medical, dental, and vision insurance (100% company-paid options for dependents).
• Future Savings: A 401(k) savings plan with employer match.
• Paid Time Off: Generous PTO and paid holidays to support work-life balance.
• Professional Development: Certification reimbursement, ongoing training, and opportunities for career growth.
• Additional Perks: Access to tools, resources, and support for success.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree