AP Specialist - Vendor Maintenance

Aston Carter•Englewood, CO

28d•$24 - $26•Onsite

About The Position

We are seeking an Accounts Payable Specialist with experience in setting up and maintaining vendors within Oracle. This dynamic role involves working with over 10,000 different vendors, requiring adaptability and an ability to handle a variety of tasks beyond repetitive data entry.

Requirements

Accounts Payable experience
Vendor setup and maintenance experience
Experience working with W9s
Experience with 1099 reporting
High school diploma or GED

Nice To Haves

Experience with Oracle
Proficiency in Excel
Comfortable doing manual work
High level of attention to detail
Comfortable working in a nuanced role
Excellent organizational and time management skills
Strong communication skills and ability to collaborate across departments
High level of accountability and integrity

Responsibilities

Maintain communication with Vendor Supervisor to align with manager and department priorities.
Assist in establishing and maintaining vendor profiles in a database of over 10,000 vendors.
Create and update vendors in accordance with accounts payable standards promptly.
Correspond with corporate and operational employees, as well as external vendors, regarding vendor status and verification processes.
Communicate with corporate and operational employees, and occasionally vendors, when Federal Tax ID names or numbers do not match IRS records.
Set up new vendors only when valid W9/W8 information matches the vendors' invoices.
Understand IRS 1099 requirements and apply them as necessary.
Assist with patient refund uploads.
Correct errors in the vendor database as they are identified.
Prioritize workflow and adjust to changing conditions throughout the day.
Ensure all new trade vendors have a valid W9 or W8 that matches the vendor’s remit to name on the invoice.
Process vendor paperwork submitted to WebCenter daily.
Resolve vendor issues forwarded to the vendor Inquiry and complete all rejections before month-end close.
Complete weekly review of previous weeks' vendor setups.
Maintain knowledge of current IRS guidelines for 1099 reporting requirements, including GMR paid 1099 year-end webinar.
Update Oracle once valid approval of Vendor Request form and/or approval from Purchasing is received.
Communicate and enforce accounts payable vendor policies to all external and internal customers.
Identify and resolve errors in the vendor database within 24 hours of occurrence.
Inactivate vendors as needed and monitor vendor activity.
Review and update AM2000 inactive vendors.
Respond to internal and external customer inquiries within 48 hours.
Assist Accounts Payable personnel with procedures or system inquiries across all aspects of the department.
Assist Accounts Payable Customer Service team in identifying problems with vendor files and respond to issues within 24-72 hours.
Ensure documented accounts payable procedures for creating new vendors are regularly followed.
Maintain a professional demeanor with all customers and coworkers.
Ability to work overtime when necessary to ensure timely and consistent attendance for all workdays not designated as Paid Time Off (PTO) or Leave of Absence (LOA).
Adhere to all company policies and procedures.
Follow information systems security policies and procedures and report any security problems.
Adapt to changing environments to meet best practices and anti-fraud measures.