AP/Office Admin

COVENTRY LUMBER • Coventry, RI

6h

About The Position

The AP/Office Admin role is pivotal in ensuring the smooth financial and administrative operations within the organization. This position primarily focuses on managing accounts payable processes, including invoice processing, payment scheduling, and vendor communication, to maintain accurate and timely financial records. Additionally, the role encompasses a broad range of office administrative duties such as coordinating office activities, managing correspondence, and supporting team members to enhance overall workplace efficiency. The successful candidate will act as a liaison between various departments and external partners, ensuring compliance with company policies and financial regulations. Ultimately, this role contributes to the organization's operational success by maintaining organized financial documentation and fostering an efficient office environment.

Requirements

• Proven experience in accounts payable or office administration roles.
• Proficiency with accounting software and Microsoft Office Suite, especially Excel.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Nice To Haves

• Experience with ERP systems such as SAP, Oracle, or QuickBooks.
• Knowledge of basic accounting principles and financial regulations.
• Excellent communication skills, both written and verbal.
• Prior experience working in a corporate office environment.
• Certification in bookkeeping or office administration is a plus.

Responsibilities

• Process and verify invoices, expense reports, and payment requests accurately and timely.
• Communicates with co-workers, management, clients, and others regarding purchases
• Managing accounts payable using accounting software and other programs such as BisTrack
• Manage vendor accounts, including setting up new vendors and resolving payment discrepancies
• Establishing and maintaining relationships with new and existing vendors
• Maintain organized financial and administrative records, ensuring compliance with company policies and audit requirements.
• Support internal teams with administrative tasks, including document preparation, data entry, and correspondence management.

Benefits

• Paid Time Off (PTO).
• Health Insurance.
• Vision Care Insurance.
• Dental Insurance.
• 401K with company match.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed