AP Coordinator: (70078)

Valcourt • Tampa, FL

3d • Onsite

About The Position

The Accounts Payable Coordinator plays a key role in supporting the financial operations of our construction organization. This position is responsible for processing high-volume invoices, managing vendor relationships, and ensuring the accuracy and timeliness of payments across multiple entities. The ideal candidate will have experience with construction-related AP systems, strong attention to detail, and the ability to work in a fast-paced environment.

Requirements

• Previous experience in Accounts Payable, preferably in the construction industry.
• Familiarity with construction accounting software such as Timberline (Sage 300), TimberScan, Stampli, or NetSuite.
• Strong attention to detail and accuracy when handling high-volume transactions.
• Excellent communication skills for interacting with vendors and internal project teams.
• Ability to work independently while contributing to a collaborative team environment.
• Strong organizational and time-management skills.

Responsibilities

• Accurately enter and route AP invoices using the Stampli Invoice Workflow on a daily basis.
• Prepare and process weekly check registers for all Stampli/NetSuite entities.
• Monitor and manage multiple AP inboxes, respond to vendor inquiries, and ensure timely issue resolution.
• Route invoices through Stampli and TimberScan for proper coding and approval routing.
• Maintain and update vendor payment terms within Timberline to ensure compliance and consistency.
• Handle check requests, per diem requests, and other payment-related needs as they arise.
• Provide overflow assistance to the AP team and serve as departmental backup when necessary.
• Review, reconcile, and resolve discrepancies on vendor statements to maintain accurate account balances.
• Perform additional accounting and administrative tasks as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees