AP Coordinator

Davidson Homes LLC • Alpharetta, GA

7h

About The Position

The Accounts Payable Coordinator supports the Accounts Payable team by managing daily check issuance, scanning and archiving payment documentation for accurate record retention and retrieval, and ensuring timely and accurate processing of vendor payments.

This role is responsible for preparing weekly cash requirements reports and communicating projected disbursements to Treasury, identifying and resolving posting errors, and collaborating with team members to correct discrepancies. The coordinator also maintains accurate vendor and account information within system master records, monitors receipt of required lien waivers prior to payment release, and supports vendor communications, including address updates and shipping coordination.

Requirements

• Two years of proven working experience as Accounts Payable Coordinator preferred.
• Solid understanding of basic bookkeeping and accounting payable principles.
• Hands-on experience with spreadsheets and proprietary software.
• Must be PC proficient.
• Must be proficient in Microsoft Office Suite or related programs. Must have excellent Excel skills with the ability to regularly use many functions to include GOTO function, VLOOKUP, Pivot tables and the ability to write formulas as needed.  Knowledge and ability to use Word mail merge feature also a plus.

Nice To Haves

• Minimum of a two-year degree in Business or Accounting required, four-year Degree preferred.
• Excellent analytical, organizational, and problem-solving skills.
• High degree of accuracy and attention to detail, and ability to complete a high volume of work within deadlines.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with a diverse team.
• Systems Experience
• NewStar experience a plus
• BuildPro experience a plus
• Stampli experience a plus
• Intellinetics experience a plus

Responsibilities

• Posting Batches – Reviewing and posting batches for the AP Team, reporting any post stop errors that may occur to the Cost Accountant and fixing them once a resolution has been sent back from the Cost Accountant.
• Cash Requirements – Pulling in the Cash Requirement reports and sending Treasury the estimated cash needs for that week’s check run.
• Check & ACH Payments: Pulling in the check runs for the week and scanning and maintaining saving the check copies that are sent in for quick recall later.
• Lien Waivers: Managing the Lien waiver Report and working with the Bookkeeper to place non-compliant vendors on hold. Releasing payments held once the vendor is compliant.
• Maintaining the UDF: Ensure that all invoices and payments are accounted for and properly posted. Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
• Customer Service to Internal and External Customers: Address and respond to any internal or vendor inquiries in a timely manner.
• Process Improvement: Participate in continuous process improvement initiatives to enhance the efficiency and effectiveness of financial operations within the organization. Update job knowledge by participating in educational and training opportunities.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree