AP Clerk

Jesco Inc•Piscataway Township, NJ

About The Position

JESCO is a premier dealer of heavy construction equipment and technology in the Northeast and Mid-Atlantic regions. We proudly represent John Deere, Wirtgen, Kleeman, Vögele, Hamm, Ditch Witch, Magni, Topcon, and many more products for purchase, rental, parts, and service. Family-owned and operated for more than 50 years, we are hiring to grow our award-winning company! Why JESCO: Two things that haven’t changed are our commitment to the customers and communities we serve. Let us show you what makes us the “Down to Earth Equipment People”. We offer comprehensive benefits packages, career development paths, state of the art tools and equipment as well as a great working environment. Start your career as a valued member of the JESCO team. Basic Function: Responsible for performing complete accounts payable cycle duties to include timely and efficient vendor invoice entry for payment, weekly check runs and vendor correspondence; obtaining internal company purchase orders and receipt notices to process vendor invoices, and all other necessary A/P functions.

Requirements

Good oral & written communication
Reconciliation Skills
Ability to manage vendor relationships
Time Management Skills
Proficiency in MS Office and ERP systems
Highschool Diploma or equivalent
3+ years high volume accounts payable experience preferred
Bookkeeping or business office clerical experience

Nice To Haves

Associates Degree or higher preferred

Responsibilities

Match PO's and receiver, invoice general ledger coding, and input vendor invoices for payment into A/P ERP system on vendor accounts
Manage & obtain approvals for PO price differences from branch managers to process invoices
Match, code and input all expense reports for payment into A/P ERP system
Match, code and input non-PO utility bills, monthly rents, leases, car payments and service/maintenance agreements into A/P system
Reconcile Vendor Statements to A/P system each month
Process new vendor credit applications, set up and maintain vendor records and files, including W-9 and ST-3 where applicable
Weekly process bank transfer checks for deposit
Work closely with branch location personnel in timely resolving any invoice or PO issues
Research and respond timely to vendor inquiries via emails and phone calls
Update vouchers and manual checks in a timely manner
Process OEM vendor warranty and parts returns for vendors, and notify parts and service managers for discrepancies
Scan checks and invoices for vendors into archive system as needed
Prepare accounts payable check run
Maintain accounts payable records and files to include invoices, permanent reports and check documentation
Maintain accounts payable schedules/reconciliations
Maintain and update subsidiary to general ledger and review distribution of expenses with supervisor
Maintain parts and warranty schedules, and notify parts and service managers of discrepancies
Perform month end updates and verify reports have been archived
Run bad account report and review for improper posting before payable month end
Reconcile monthly vendor statements to A/P system
Review assigned A/P vendor accounts for any credit refunds or account differences that need corrections
Audit and maintain account analysis for general ledger accounts 21501 & 24901, and other accounts as needed
Assist in year-end 1099's and filing process
Process inventory bin count adjustments