AP Clerk/Office Administrator

Leoterra Development•Kernersville, NC

16d

About The Position

LeoTerra Development is a forward-thinking development and construction company dedicated to excellence, integrity, and growth. We specialize in delivering high-quality projects while fostering a professional, team-oriented culture. The Accounts Payable Clerk / Office Administrator will support both the accounting team and overall office operations. This role manages invoice processing, vendor communications, and payment accuracy across multiple divisions including Development, Siteworks, and Spire while also ensuring smooth daily office functions. This position requires exceptional attention to detail, strong organizational skills, and proficiency in Sage 300 CRE and Sage Paperless Construction.

Requirements

2+ years of experience in Accounts Payable, accounting, or a similar role
Proficiency with Sage 300 CRE and Sage Paperless Construction strongly preferred
Strong attention to detail and accuracy in data entry
Excellent organizational and time management skills
Effective communication and problem-solving abilities
Professionalism, discretion, and reliability in handling confidential financial and office information
Ability to manage multiple responsibilities and prioritize tasks effectively
Comfortable greeting guests, answering phones, and directing calls in a professional manner

Responsibilities

Process, code, and enter invoices for multiple divisions in Sage 300 CRE
Route invoices for approval in Sage Paperless Construction based on pre-defined routing rules and project management assignments
Follow up with project management and operations teams to ensure timely invoice approvals
Reconcile vendor statements and resolve discrepancies as needed
Monitor Siteworks/Development/Spire A/P email inboxes, respond to vendor inquiries, and escalate issues when appropriate
Request, process, and file W9s and Certificates of Insurance (COIs) for new vendors
Set up new vendors in Sage 300 CRE
Process and enter credit card payments in Sage 300 CRE
Generate and distribute regular A/P reports from Sage 300 CRE and Sage Paperless Construction
Greeting and assisting guests and visitors in a professional and welcoming manner
Answer and direct incoming phone calls to the appropriate staff members
Order and maintain office supplies, including tracking inventory and placing orders as needed
Manage incoming and outgoing mail, packages, and deliveries
Support other administrative tasks and team requests to ensure smooth day-to-day office operations