AP & Billing Specialist (QuickBooks Online Exp. Req.)

#twiceasnice Recruiting•Phoenix, AZ

2h•$54,000 - $57,000•Hybrid

About The Position

Our client in the relocation services industry is seeking an AP & Billing Specialist to join their team in Phoenix, AZ. This role supports high-volume accounts payable and client invoicing functions by verifying invoices, reconciling accounts, and ensuring timely and accurate payment processing. The ideal candidate has hands-on experience managing high-volume transactions, and strong proficiency in both QuickBooks Online and Excel. To be successful, you must demonstrate exceptional attention to detail, strong organizational skills, and the ability to meet deadlines in a fast-paced environment. This is an excellent opportunity to join a people-centric organization with strong benefits and long-tenured employees.

Requirements

2+ years of accounts payable and billing experience is required
Solid understanding of basic bookkeeping and accounts payable principles is required
Proficiency in QuickBooks Online is required
Strong Excel skills including VLOOKUP and Pivot Tables are required
Ability to work on-site 3 days per week is required

Responsibilities

Process high-volume AP transactions in compliance with company policies and procedures
Verify, classify, and accurately record invoice data within QuickBooks Online
Reconcile the accounts payable ledger to ensure all payments are properly posted
Investigate & resolve invoice discrepancies through account and bank statement reconciliation
Prepare and process client invoices, statements of account, and fee requests in a timely manner
Support reconciliation of client billing records to ensure accuracy
Respond to internal and external billing inquiries with professionalism and accuracy
Generate accounts payable and billing status reports using Excel and internal systems
Maintain organized financial records and documentation to support audits and reporting needs
Identify and escalate billing discrepancies or process issues to leadership as appropriate