AP & Billing Accountant

JEM Group LLC•Camp Hill, PA

About The Position

The AP & Billing Accountant is responsible for processing and maintaining accounts payable, along with billing and maintaining accounts payable and accounts receivable for JEM Group. Essential Functions: Collection, review and entry of vendor invoices into enterprise software. Final review of invoices once approved and updated by operations. Setup new vendors within company accounting system and record keeping of new vendor packets. Manage incoming email communications from invoicing inbox and file on appropriate job files. Respond professionally and timely to vendor payment inquiries. Enter billing information into client provided portals. Manage and follow up on open accounts receivable. Communicate effectively with vendors and clients in a professional manner. Prepare quarterly and annual reports requested by client. Collection and management of certified payroll reports from subcontractors. Link vendors between accounting software and operations software. Serve as backup for working at front desk greeting visitors and answering phones. Work closely with the Controller and CFO to support financial and administrative operations as needed.

Requirements

Accounts payable experience: 1 year (Preferred)
Billing experience: 1 Year (Preferred)
Exceptional attention to detail and ability to manage multiple tasks efficiently.
Resourceful and proactive in addressing challenges and completing tasks.
Ability to handle multiple projects simultaneously.
Strong organization skills, detail oriented, along with effective time management and prioritization abilities.
Excellent time management skills and the ability to meet established deadlines.
Excellent communication skills, encompassing writing, speaking and active listening.
Analytical and problem-solving skills.
Excellent computer skills and a high-comfort level with technology with the ability to quickly learn new computer programs.
High proficiency with Microsoft products, including Excel, Outlook, SharePoint, and Teams.
Prior construction office experience helpful, but not required.
Ability to effectively collaborate within a team environment.
Work well with deadlines and time constraints.

Nice To Haves

Accounts payable experience: 1 year (Preferred)
Billing experience: 1 Year (Preferred)
Prior construction office experience helpful, but not required.

Responsibilities

Collection, review and entry of vendor invoices into enterprise software.
Final review of invoices once approved and updated by operations.
Setup new vendors within company accounting system and record keeping of new vendor packets.
Manage incoming email communications from invoicing inbox and file on appropriate job files.
Respond professionally and timely to vendor payment inquiries.
Enter billing information into client provided portals.
Manage and follow up on open accounts receivable.
Communicate effectively with vendors and clients in a professional manner.
Prepare quarterly and annual reports requested by client.
Collection and management of certified payroll reports from subcontractors.
Link vendors between accounting software and operations software.
Serve as backup for working at front desk greeting visitors and answering phones.
Work closely with the Controller and CFO to support financial and administrative operations as needed.