AP Associate

The Community Builders•Boston, MA

1d•$50 - $55•Onsite

About The Position

About The Community Builders (TCB) Join a growing organization that is strengthening neighborhoods across the nation! The Community Builders, Inc. (TCB) is one of America's leading nonprofit real estate developers and owners. Our mission is to build and sustain strong communities where all people can thrive. Position Description: The Accounts Payable Associate position will be based in the Boston Corporate office and will have responsibility for the following: Essential Functions: Perform procedures needed to generate vendor payments (paper check & electronic) Resolve late fees and unpaid balances shown on incoming utility invoices, particularly for telecommunications vendors. The AP Associate will identify, obtain, and expedite payment of any missing invoices on utility accounts. Actively research past due notifications or disconnection warnings when received from utility providers, and arranging urgent payments as needed with site personnel and the proper Accountant (very occasionally including preparing payments to be made by phone via the Community Builders Treasury Department) Reconciling local and national vendor statements upon receipt (including direct follow up to obtain missing items and resolve apparent payment discrepancies or unapplied checks) Proactive in identifying areas for opportunity and making recommendations to management regarding workflow, process improvements and customer service enhancements Assist Property Management personnel in their efforts to respond to vendor inquires Perform other duties/special projects as they arise Posting approved invoices to open payables several times per day, or as requested by staff, and actively troubleshooting issues with unapproved invoices with site personnel or others Mail checks to vendors and property address when necessary

Requirements

Detail oriented, professional attitude, reliable
Ability to convey issues and problems clearly both in writing and orally
Capable of working with minimal supervision and perform effectively under tight time deadlines
Ability to communicate with co-workers and personnel in an articulate, courteous, and business-like manner at all times
Superb customer service skills a must
1-3 years with full cycle accounts payable experience
Proficient in Excel/Word

Nice To Haves

Experience in Real Estate environment preferred (Yardi/Yardi Energy Solutions experience a plus)

Responsibilities

Perform procedures needed to generate vendor payments (paper check & electronic)
Resolve late fees and unpaid balances shown on incoming utility invoices, particularly for telecommunications vendors.
Identify, obtain, and expedite payment of any missing invoices on utility accounts.
Actively research past due notifications or disconnection warnings when received from utility providers, and arranging urgent payments as needed with site personnel and the proper Accountant
Reconciling local and national vendor statements upon receipt
Proactive in identifying areas for opportunity and making recommendations to management regarding workflow, process improvements and customer service enhancements
Assist Property Management personnel in their efforts to respond to vendor inquires
Perform other duties/special projects as they arise
Posting approved invoices to open payables several times per day, or as requested by staff, and actively troubleshooting issues with unapproved invoices with site personnel or others
Mail checks to vendors and property address when necessary