SA) - 17105

Somewhere•Johannesburg, OR

2d•Remote

About The Position

We are seeking a full-time AP/AR Specialist to own day-to-day accounts payable and accounts receivable functions and bring stability, consistency, and accountability to our accounting operations. This role is critical to ensuring accurate financial records, timely collections and payments, and professional communication with customers and vendors. You will work closely with our U.S.-based leadership and accounting team, supporting a growing service business operating in the Cheyenne, Wyoming market. This is a long-term, full-time position with consistent hours aligned to U.S. business hours.

Requirements

At least 4 years of hands-on AP and AR experience in a real-world business environment
Strong working knowledge of QuickBooks Online
Experience working with job costing, service-based, or operational accounting systems preferred
Excellent English communication skills, both written and verbal
Clear, neutral, or easily understood accent suitable for customer-facing interactions
High attention to detail and accuracy
Ability to work independently with limited SOPs and take ownership of outcomes
High Compliance (DISC) with strong attention to rules, accuracy, and process
Moderate Influence to support customer-facing communication without being overly aggressive
Reliable, steady, and consistent work habits
Comfortable handling routine work as well as occasional disputes or follow-ups
Kolbe Profile Preference Follow Thru: 6–7 Fact Finder: 5–7 Implementor: 4–6 Quick Start: Low, around 3

Nice To Haves

CPA or equivalent accounting certification is a strong plus, but not required
Experience working with job costing, service-based, or operational accounting systems preferred

Responsibilities

Accounts Receivable Manage invoicing, billing accuracy, and customer payments
Follow up on outstanding receivables in a professional, firm, and customer-friendly manner
Resolve billing disputes and discrepancies in coordination with internal stakeholders
Maintain clean AR aging and provide regular status updates
Accounts Payable Process vendor bills, verify accuracy, and ensure timely payments
Manage vendor communication and resolve payment-related issues
Maintain organized AP records and documentation
Reconciliations and Reporting Perform bank, credit card, and account reconciliations
Ensure accuracy between operational data in Aspire and financial data in QuickBooks Online
Support month-end close activities as needed
Systems and Process Ownership Own day-to-day AP and AR workflows across Aspire and QuickBooks Online
Identify gaps, inconsistencies, or inefficiencies and recommend improvements
Help document and refine SOPs over time, bringing structure where processes are still evolving
Communication and Collaboration Communicate clearly and professionally with customers, vendors, and internal team members
Work closely with leadership to flag issues early and propose solutions
Represent the accounting function with confidence and reliability