AP/AR Specialist

Aston Carter•Menomonee Falls, WI

2d•$25 - $30•Onsite

About The Position

Accounts Payable (A/P) – 50% Process and code vendor invoices, ensuring proper matching to purchase orders and receiving documentation. Investigate and resolve invoice discrepancies related to pricing, quantity, freight, or tax. Maintain vendor accounts, respond to inquiries, and ensure timely payment of invoices based on terms. Prepare weekly check runs, ACH payments, and credit card reconciliations. Coordinate with Purchasing and Production teams to resolve inventory or material‑related variances. Monitor A/P aging and recommend payment prioritization to management. Accounts Receivable (A/R) – 50% Generate customer invoices based on shipments, sales orders, and contract terms. Ensure accurate pricing, freight charges, and tax application before invoicing. Post customer payments (checks, ACH, wires, credit cards) and reconcile the A/R subledger daily. Monitor A/R aging and perform collection calls/emails to manage past-due accounts. Resolve customer billing issues in coordination with Sales and Customer Service. Maintain customer account files, credit information, and up‑to-date contact records.

Requirements

3–5 years of combined A/P and A/R experience, preferably within a manufacturing environment.
Strong understanding of purchase orders, receiving workflows, and inventory-driven accounting.
Proficiency with ERP or integrated accounting systems (experience with manufacturing ERPs preferred).
Strong Excel skills and ability to analyze financial data for variances or discrepancies.
Excellent communication skills when interacting with vendors, customers, and internal teams.
High attention to detail, strong time‑management skills, and ability to prioritize competing deadlines.

Responsibilities

Process and code vendor invoices, ensuring proper matching to purchase orders and receiving documentation.
Investigate and resolve invoice discrepancies related to pricing, quantity, freight, or tax.
Maintain vendor accounts, respond to inquiries, and ensure timely payment of invoices based on terms.
Prepare weekly check runs, ACH payments, and credit card reconciliations.
Coordinate with Purchasing and Production teams to resolve inventory or material‑related variances.
Monitor A/P aging and recommend payment prioritization to management.
Generate customer invoices based on shipments, sales orders, and contract terms.
Ensure accurate pricing, freight charges, and tax application before invoicing.
Post customer payments (checks, ACH, wires, credit cards) and reconcile the A/R subledger daily.
Monitor A/R aging and perform collection calls/emails to manage past-due accounts.
Resolve customer billing issues in coordination with Sales and Customer Service.
Maintain customer account files, credit information, and up‑to-date contact records.