AP/ AR Coordinator

GSFoods•Ontario, CA

11h•Onsite

About The Position

GS Foods is a leading specialty food distributor serving primarily K-12 schools in addition to other specialized end markets. POSITION OVERVIEW: Onsite Position (Ontario, California) The AP Coordinator provides administrative and operational coordination support to the Accounts Payable and Accounting & Finance teams. This role ensures timely distribution of invoices, statements, remittances, and vendor correspondence while maintaining organized documentation and supporting both AP and AR function.

Requirements

Ability to manage multiple priorities in a fast-paced environment.
Strong organizational and document management skills.
Demonstrates a high-level of attention to detail and accuracy in all tasks and deliverables.
Working knowledge of Microsoft Office (Excel, Outlook, Word).
Basic understanding of Accounts Payable processes.
Excellent verbal and written communication skills.
Excellent interpersonal skills with the ability to collaborate with multiple levels and multiple departments within an organization.
Professional discretion and confidentiality
High School Diploma (Required).
1–2 years administrative or accounting support experience preferred.
Excellent verbal and written communication skills

Nice To Haves

Experience in Accounts Payable or Accounting environment preferred.
ERP experience (Microsoft NAV 2018 a plus).
Intermediate level knowledge of Microsoft Office (Excel, Word required)

Responsibilities

Saves vendor invoices, statements and supporting documentation into designated shared folders using standardized naming conventions.
Maintain organized electronic filing structures for Product and Non-Product divisions.
Save and maintain Product remittances within shared network folders.
Coordinate outbound check mailing (preparation, stuffing, postage, and distribution).
Maintain inventory levels of check stock, envelopes, and printer ink; proactively coordinate reorders to prevent operational delays.
Manage shared AP email inboxes routing and ensure vendor inquiries are directed to the correct specialist.
Coordinate distribution of incoming mail to appropriate AP and AR team members.
Assists reconciling vendor statements with ERP.
Documents issues beyond his/her control, and reviews with the supervisor in a timely manner
Assist with incoming and outgoing calls/mail/packages as needed.
Support AR collections efforts by sending final demand letters and distributing customer statements and invoices as needed.
Perform other AP/AR “Ad Hoc” administrative duties assigned.