Ap/ar Specialist

Aston Carter•Phoenix, AZ

7h•$53,000 - $67,000•Onsite

About The Position

Create and issue subconsultant purchase orders (POs) in accordance with company process and project budgets. Review, code, and process vendor invoices accurately and efficiently Match subconsultant bills to purchase orders and ensure proper authorization prior to payment. Manage and maintain vendor records and relationships; resolve invoice or payment discrepancies. Manage and maintain expense reimbursement and credit card online portal. Ensure receipts are attached and properly coded/job costed as well as compliance with company expense policies. Assist A/R progress billing and month-end close processes by confirming receipt and entry of all progress billing from subconsultants. Track client purchase orders (POs) following issuance of the Statement of Work (SOW) to ensure all contract and billing requirements are met. Assist in entering new projects and estimates into accounting system Prepare and issue accurate invoices for select clients that are billed hourly. Prepare billable travel expense reports. Monitor and manage outstanding accounts, driving timely follow-ups on overdue payments to maintain cash flow.

Requirements

Accounts receivable
Accounts payable
Quickbooks
2+ years of AP AND AR In Construction or Engineering Firm
OR
3+ years of AP/AR Experience in general.

Responsibilities

Create and issue subconsultant purchase orders (POs) in accordance with company process and project budgets.
Review, code, and process vendor invoices accurately and efficiently
Match subconsultant bills to purchase orders and ensure proper authorization prior to payment.
Manage and maintain vendor records and relationships; resolve invoice or payment discrepancies.
Manage and maintain expense reimbursement and credit card online portal. Ensure receipts are attached and properly coded/job costed as well as compliance with company expense policies.
Assist A/R progress billing and month-end close processes by confirming receipt and entry of all progress billing from subconsultants.
Track client purchase orders (POs) following issuance of the Statement of Work (SOW) to ensure all contract and billing requirements are met.
Assist in entering new projects and estimates into accounting system
Prepare and issue accurate invoices for select clients that are billed hourly.
Prepare billable travel expense reports.
Monitor and manage outstanding accounts, driving timely follow-ups on overdue payments to maintain cash flow.