Analyst, Procurement Match

Chicago Transit Authority • Chicago, IL

8h • $66,106

About The Position

Under general supervision, performs various tasks related to the efficient maintenance and processing of accounts payable transactions, daily cash and period end balancing between Treasury, Accounts Payable and the general ledger. Collaborates with vendors and CTA departments to verify correct PO Number, vendor information, line items billed and accepted, and to resolve invoice discrepancies.

Requirements

• Bachelor’s Degree in Accounting or Finance, plus one (1) year of experience in Accounts Payables Operations, or a combination of education and experience relative to this position.
• Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.
• Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.
• Working knowledge of Accounts Payable functions, including instituting vendor additions/changes and voucher changes / deletions, resolution of invoice discrepancies, vendor complaint resolution, inquiry response and payment status tracking, and Oracle.
• Working knowledge of accounting processes, procedures and activities involved in daily cash and period end balancing between Treasury, Accounts Payable and the general ledger preferred.

Responsibilities

• Reviews and corrects procurement match error vouchers and initiates invoice clearing. Collaborates with vendors, storeroom personnel, end-user and the Purchasing Department for assistance with resolving discrepancies.
• Assists in responding to vendor and employee phone and email inquiries regarding payments. Determines the date of payment issuance by status tracking.
• Operates Oracle to process invoice additions/changes and voucher changes/ cancellations. Tracks voucher’s payment status and verifies corrected remittance information.
• Reconciles vouchered invoices against the current Voucher Register Report, researches and corrects discrepancies, extracts inaccurate vouchers scheduled for payment.
• Runs reports to verify the daily distributions of cash to Treasury to ensure correct cash payments and expense distributions.
• Prepares, verifies, maintains, and distributes various reports (such as the master vendor identifications list for employees authorized to use personal vehicles in work activities, report writers, including attorney payments, tuition aid, fuel bills, etc.) for the Accounts Payable department.
• Reviews and audits electronically submitted and manually entered documents for accuracy.
• Coordinates with vendors and using department to obtain pertinent data for invoices received without the required for processing completeness processing of an invoice.
• Performs other duties as they might be assigned, including conducting special projects assigned by management, or duties of other staff in peak periods, absences, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees