Analyst II, Accounts Payable

Lindenwood University • St. Charles, IL

10d

About The Position

The accounts payable analyst II independently manages and oversees complex accounts payable processes, including expense reports, invoices, and supplier invoice requests in Workday. This position is primarily responsible for maintaining the supplier database, which involves creating and managing non-procurement suppliers, conducting supplier audits, and establishing supplier controls and procedures. The role also requires advanced analysis of payment trends, audit findings, and process improvements to enhance accounts payable operations.

Requirements

• Bachelor’s degree in accounting
• Minimum 4 years’ related work experience
• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Ability to communicate effectively, both verbally and in writing, with all organizational levels
• Ability to coordinate with other departments
• Strong interpersonal skills
• Highly organized
• Strong professional integrity and ability to maintain strict confidentiality
• Ability to work effectively at a computer for up to eight hours daily
• Ability to use repetitive wrist, hand, and finger movements to type regularly
• Ability to sit for extended periods of time
• Adequately mobile to attend events on campus and in the community
• Regular attendance is a necessary and essential function

Responsibilities

• Oversees the management of University issued credit cards, including maintaining inventory and credit limits; communicating fraudulent activity; and issuing and renewing credit cards
• Analyzes and processes expense reports for proper coding; audits system-selected expense reports to determine unapproved charges and assure compliance with University policies/guidelines
• Prepares, analyzes, and issues settlement runs weekly, ensuring the prevention of duplicate payments and accuracy for high-dollar items
• Analyzes unreconciled checks and determines if they need to be canceled and re-issued
• Verifies that all invoices, rentals, and expense reimbursements are processed accurately and in a timely manner
• Verifies that transactions and contracts follow University polices
• Compares prior and present month utility bills; notes major increases/decreases; sends questions to accounts payable manager
• Updates, creates, and de-activates suppliers in Workday, as needed, while maintaining supplier documentation compliance
• Performs periodic supplier reviews to ensure data accuracy and completeness
• Serves as a subject matter expert for accounts payable operations and supports the accounts payable manager in training the analyst I, accounts payable
• Performs annual 1099 and non-1099 audits; assists manager with the annual 1099 process
• Assists with investigating and resolving accounts payable issues related to invoices and payments
• Checks the Accounts Payable department email inbox
• Makes recommendations for improvements to business processes
• Ensures that all workflow is complete within daily/weekly deadlines
• Supports the mission of the University and serves as an ambassador of the Q2 culture of service excellence
• Models, supports, and holds others accountable to the University’s values
• Ensures good working relationships with vendors and acknowledges queries
• Ensures good working relationships with campus community and acknowledges queries
• Reconciles transactions by notifying departments of any known discrepancies
• Job may require other duties as assigned.

Benefits

• Upon hire, employer-paid tuition benefits for bachelor’s (employee, spouse, and dependent) and master’s degree programs (employee and spouse only).
• Tuition discounts for doctoral programs (employee only).
• Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options.
• Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday – Friday), and winter break (Dec. 23 – Jan. 1).
• Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included.
• Professional development opportunities through the Lindenwood Learning Academy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level