Alumni Reunion Project Manager (Temporary)

Macalester College•St. Paul, MN

1d•$28•Hybrid

About The Position

The Alumni Engagement team at Macalester College is seeking a temporary Reunion Project Manager to provide project management and coordination support for Reunion; keeps planning on track; communicates and aligns staff and campus partners’ needs/expectations; and ensures events, communications, and logistics are executed smoothly. This position is Temporary 10-week position full time 38.75 hours with some hybrid availability with business hours typically from 8:30am-4:30pm. There will be some evenings and weekends, including the need to work Reunion weekend June 4-7, 2026. This position will begin as soon as possible and end June 30th, 2026. Satisfactory completion of a criminal background check is required. About the Department: Macalester's Alumni Engagement team creates compelling opportunities for alumni to connect with each other and the college. We value collaboration, communication, time-management skills, and creativity.

Requirements

1-3 years of project management experience.
Strong attention to detail and organization skills; ability to juggle multiple projects/events simultaneously.
Ability to use databases and all forms of electronic communications.
Ability to handle multiple projects and priorities at the same time in a busy, demanding environment.
Experience with Microsoft Office Suite, Google Business Suite, fundraising software, social media platforms and broadcast emails.
Ability to occasionally work evenings and weekends for campus events and board meetings.

Nice To Haves

Bachelor’s degree preferred.
Experience with volunteers and higher education is helpful.

Responsibilities

Provide project management support for Reunion planning and execution, including maintaining timelines, tracking progress, and ensuring key milestones are met
Serve as a central coordinator and liaison across Alumni Engagement staff and campus partners to gather information, align efforts, and ensure clear communication
Coordinate program and event information, ensuring details are organized, accurate, and implemented effectively
Co-lead communications and documentation, including managing and updating planning materials, coordinating messaging, and keeping shared resources up to date
Oversee logistics and operations, ensuring event needs, materials, and spaces are prepared and executed smoothly
Support volunteer and student staffing coordination, insuring alignment, training, and overall readiness for Reunion
Completes other responsibilities as assigned.
Participates as an active member of the team.
Participates in department and college activities and supports implementation of shared goals and initiatives.
Provides backup support to other members of the team.